Policies & Procedures
Safety, Policies and Procedures
-
Policies and Procedures- PDF
Policy
OSHAWA SKATING CLUB Policies and Procedures
1. Inclusivity Policy
Oshawa Skating Club strives to have an inclusive, safe, and fun environment. This policy is to let our
members know they are safe and accepted at our club. As such all OSC members can rest assured that
we take all member’s safety seriously.
The club will ensure that:
1) no person will be discriminated against for gender, sexuality, religion, race, ethnicity, or
disability.
2) bullying, discrimination, or hate speech will not be tolerated.
3) there is an equitable experience for all members. Please contact our Programs Chair at
programs@oshawaskating.com to ensure we have all necessary information to ensure your
skater has a fun and safe environment to learn.
If at any time you feel unsafe, discriminated against, or bullied please follow our Dispute resolution
policy and notify the club as soon as possible. All OSC members deserve to feel safe and welcome.
2. Dispute Resolution Policy
This policy is to ensure that skaters, coaches, parents, and volunteers have a safe and comfortable
environment. All Oshawa Skating Club members are ensured to have a respectful, inclusive, and safe
environment. The Club has zero tolerance for harassment and bullying. All members must read and
comply with Skate Canada’s Code of Conduct. Oshawa Skating Club will follow the procedure outlined
below when a dispute or situation is brought to our attention.
1) A dispute will be submitted in writing to the Membership Chair at
membersrep@oshawaskating.com. The volunteer will acknowledge receipt of the dispute
and let you know the Safe Sport Committee will be reviewing the dispute or complaint.
You may be requested to clarify your desired outcome.
2) Once the committee has assessed the dispute, separate meetings will be held with both
parties involved. The member the dispute is against will be given a copy of the dispute, to
inform them of the purpose of the meeting.
3) At this point the committee will bring the dispute to the Board for further instruction. There
are a few ways the dispute can proceed. They are as follows:
a. a discussion between parties, with a Club mediator, to come to a mutually agreeable
solution.
b. further investigation by the Club, to which point there may be a suspension of
membership until a decision can be made.
c. escalation of the dispute to Skate Ontario if the Board feels it involves a conflict of
interest or that it needs to be escalated for stronger penalties or further investigation.
d. contact police will be made if the situation warrants it.
The goal of dispute resolution is to come to a mutually agreeable solution with help from our Safe Sport
Committee.
OSHAWA SKATING CLUB Policies and Procedures
Member Disciplinary Actions
The Board reserves the right to penalize members that do not follow the Club’s operational documents
or Skate Canada’s Code of Conduct. All Members penalized will be classified as being in “Bad Standing”.
Members can be penalized for the following reasons:
1) Nonpayment of fees - No communication, no payment, still skating. This can result in
suspension of membership, at members expense, until fees are paid.
2) Investigation into discrimination, harassment and bullying - After interview showing cause
for further investigation. This can result in suspension of membership, at members expense,
until investigation is complete, and membership is either reinstated or removed completely.
3) Skate Canada code of conduct breach could result in:
a. Removal from session for yelling, coaching from boards, or disrupting the session. If
behavior continues after first removal, there will be no ability for the offending member
to watch sessions or events.
b. Suspension of membership indefinitely.
3. Financial Transparency Policy
The Club will ensure to work conservatively while making budgets and will work “within our means”. The
Board of Directors will be transparent with financials and review financials quarterly to ensure they
operate within the budget and if changes need to be made to allow fiscal responsibility.
Fees are determined by the Board. The formula is as follows.
1) Session fees are based on a base fee for a 50-minute session, which is then divided into
smaller amounts to add extra for longer sessions.
a. i.e. $20.00 (base fee)/ 5 (for 10-minute fee) = $4.00 for 10 minutes
b. i.e. $20.00 (base fee)/ 10 (for 5-minute fee) = $2.00 for 5 minutes
c. i.e. $20.00 + $4.00 + $2.00 = $26.00 for a 65-minute session
2) StarSkate sessions will have added a group fee per lesson.
a. i.e. $1.00 per group lesson
b. i.e. $26.00 (65 Minute Session) + $2.00 (2 group lessons) = $28.00 for a session
3) Total fees are charged based on the number of sessions in the season.
a. i.e. 19 (sessions available) x $28.00 (session fee) = $532.00 (for whole season)
Extra Yearly Fees
1) Oshawa Skating Club Membership Fee - This fee is used to help with general running of the
club, including but not limited to:
a. Banking, transaction and registration fees.
b. Website, email, and other general management needs.
2) Fundraising fee- The club depends partially on fundraising. This fee is added and can be
recovered as members have the option to sell a booklet of tickets, chocolates or another
product at equal cost.
3) Skate Canada Fee - This fee is a flow through fee. This funds member’s registration with
Skate Canada and Skate Ontario.
OSHAWA SKATING CLUB Policies and Procedures
a. 50% stays with Skate Canada, the other 50% goes to Skate Ontario
b. This fee includes your skater's insurance.
4) Safe Sport Fee - Is sometimes included with the Skate Canada Fee.
a. This fee covers Safe Sport in our club.
b. This ensures all our members have a safe, inclusive, and comfortable environment.
Volunteer Recognition
1) Program Assistants:
a. Will receive $5.00 an hour towards club fees, unless the volunteer uses the hours
towards school volunteer hours, up to 40 hours.
b. Volunteers will receive a gift related to the sport of their picking.
c. Volunteers who are not club session participants will receive a gift card in an amount of
the Board’s choosing, unless they are receiving school volunteer hours.
d. All recognition will be done at the club’s awards banquet.
2) Event Volunteersa.
Will receive free event admittance, if tickets are limited, they will be instructed where
they can watch from.
i. Skaters participating in event, i.e. Seminar, still pay the fee to participate.
b. Any additional recognition will be done at or just after the event.
3) Board of Directorsa.
Board Members get the same recognition as general members.
b. Long meetings may require meals and refreshments.
c. The club can buy jackets and other club merchandise to allow Directors better
recognition at the rink during events and sessions.
4) Club Awards -
a. Program Assistant of the Year - name on club trophy, keepsake trophy, flowers
b. Program Assistant Excellence - Keepsake trophy, flowers
c. Volunteer of the Year - name on club trophy, keepsake trophy, flowers
Skater Recognition-
1) Club Awards- Qualifications for Awards:
a. Canskate of the Year- gold medal, name on club plaque
b. CanSkate Excellence- silver medal each
c. PreCanSkate Shining Star- silver medals
d. PreStarSkate Excellence- silver medals
e. Hockey Skills Excellence- silver Medal
f. Adult LTS Excellence- gold medal
g. Teen LTS Excellence- gold medal
h. Don Jackson Award- name on club trophy, keepsake trophy, flowers
i. Stephanie Gaetz Award - name on club trophy, keepsake trophy, flowers
j. Always Smile Award- Name on club trophy, keepsake trophy, flowers
k. StarSkate Sportsmanship Award- Name on Club Plaque, Keepsake trophy, flowers
l. Osborne Colsen Award - 1 main award, 2 sub awards
OSHAWA SKATING CLUB Policies and Procedures
i. Best Artistic Award - (Main Award)- name on club trophy, keepsake trophy,
flowers, and $100 OSC scholarship (gift certificate for club skaters, cheque for
non-club skaters)
ii. Developing Artistic Award - (Secondary Award) name on Club trophy, keepsake
trophy, flowers, and $50 OSC scholarship
iii. Beginning Artistic Award - (Secondary Award) name on Club trophy, keepsake
trophy, flowers, and $50 OSC scholarship
2) Gold and Diamond Test Completion Recognition will be as follows:
a. First Gold Test- name on club trophy, gold test certificate, SC gold pin for discipline, OSC
pendant, flowers
b. Second and Third Gold Test - name on club trophy, gold test certificate, SC gold pin for
discipline, flowers
c. Forth Gold Test - name on club trophy, gold test certificate, SC gold pin for discipline,
personalized framed photo, flowers
d. Diamond Test - A special engraved resin diamond, SC diamond pin, flowers
3) Bursaries will be provided for the following:
a. Provincial/Sectional Competition Qualify & Compete - $125.00
b. National Competition Stage 1 Qualify and Compete - another $125.00
c. Skate Canada Nationals, Stage 2, Qualify and Compete - another $125.00
d. International Competitions - Board to decide amount
4. Session Safety Policy
All Members- On and Off Ice
1) Skates may not be put on in the lobby. Delpark Homes Centre requires all skaters to use
the assigned dressing rooms for changing into skates and skating attire. Check the change
room number on the TV screen as you enter the arena.
2) The City of Oshawa requires all skaters, parents and coaches to adhere to fire evacuation
policies. If the alarm is sounded all individuals must evacuate immediately from the
building using the nearest exit and may not re-enter until the arena staff informs them that
the hazard has been cleared.
3) The City of Oshawa requires that all skaters exit the ice when the Zamboni door opens or
the buzzer is sounded. They may not enter the ice surface until the Zamboni door has been
fully closed.
4) No parents or guardians should be coaching, lecturing, or encouraging from the boards,
only coaches and program assistants can coach skaters.
CanSkate Sessions- Includes, PreCanSkate, Hockey/Ringette Skills, PreStarSkate,
Adult/Teen Learn to Skate.
The following guidelines and rules are for skaters, parents and spectators:
1) Please try to have only one parent/guardian in the change room to avoid overcrowding.
2) Do not bang on the glass or yell from off-ice. Skaters need to concentrate on the instruction
and need to be aware of their surroundings. Distractions can lead to injury.
OSHAWA SKATING CLUB Policies and Procedures
3) Please do not open doors once closed, if you need assistance, please go to the CanSkate
table.
4) Do not enter the player’s boxes, they are for emergencies and to allow off ice volunteers to
assist on-ice coaches if needed.
5) Please move to the stands, or seating area, away from the player’s box. The player’s boxes
provide us areas used to evacuate the skaters in case of emergency.
6) The maximum number on a session is 60 skaters… each session max may be different based
on coach or PA availability. Our sessions are 1 coach to 10 skaters with PAs assisting. The
club can change these ratios at any time.
StarSkate Sessions- Figure Skating
The following guidelines and rules are for and rules are for skaters, parents and spectators on
StarSkate sessions:
1) Skaters need to be aware at all times of their surroundings to avoid serious collisions. Priority
of right of way shall be as follows whenever possible:
a) skaters with music
b) skaters in lesson
c) all other skaters
2) Due to on-ice skater safety issues, parents are not permitted to coach, teach, lecture, or
encourage at the boards. Interrupting focus during a moving session is considerably
dangerous. Parents should enjoy watching their skater from the lobby or the stands.
3) Skaters should commit to an energized work ethic that enhances the training environment.
Please do not socialize with skaters or coaches mid ice.
4) Lying on the ice is a signal of injury. Please be sure to keep moving or step off the ice if you
need a break.
5) Maximum numbers on ice during a session will be:
a) Single level session - 23 skaters
b) 2 level session - 18 skaters
c) OPEN session - 15 skaters
Playing Music
● Solos will be played on a rotating basis during free skate. Skaters may request music but are
given second priority to coaches’ requests. With coach approval skaters may change the music.
There should only be 1 skater in the music box at a time.
5. Assessment Day Procedure
1) Coach assessed Tests:
a. Skater/Parent will be told about the assessment. Payment will be made by cash or
cheque. Electronic payment is an option, but proof of payment must be given to the
coach to include with the envelope to avoid delay of assessment submission.
b. Envelopes will be available in the office, the coach will submit completed tests and
payments in the envelope. Completed envelopes should be put in the office in the
Assessment Chair’s slot or the locked drop box.
OSHAWA SKATING CLUB Policies and Procedures
c. Coaches should update their skater’s completed tests in Uplifter. To avoid skaters not
being able to sign up for their new level session which is prevented until all required
tests are completed.
2) High Assessment days - STAR 6-10, Gold, Diamond
a. The Skate Canada STAR program includes tests in skating skills, free skating, artistry, and
dance.
b. High assessment days are determined by the Club Executive and approved by the Skate
Ontario Section (SO). STAR 1-5 tests are done during skating sessions.
c. For a skater to participate in an assessment, the skater must have a current registration
number, must have assessment fee(s) prepaid and must meet eligibility requirements
that have been verified prior to the test.
d. Four weeks prior to Club assessment day:
i. Coaches will submit preliminary assessment lists (skater names & tests to be
tried) to the Assessment Chair.
e. Two weeks prior to Club assessment day:
i. Final assessment lists will be verified by the coaches.
f. One week prior to Club assessment day:
i. The assessment day schedule will be posted.
ii. Assessment times will be based on the availability of the judges/evaluators.
iii. Cash, cheque, e-transfer or money order are acceptable forms of payment.
g. Should a skater withdraw from an assessment(s) within fourteen days of the assessment
day and/or after the final assessment schedule has been posted, all test fees are
deemed due and payable.
h. Assessment Day:
i. Skaters should arrive at least one hour prior to their scheduled test time –
except for the first test of the day where 15 to 20 minutes is sufficient.
ii. Assessment fees are due at time of arrival and must be paid before a skate is
permitted to test. They must be given to the Assessment Chair or placed in an
envelope with skater information in the locked drop box at arena reception.
iii. After testing, skaters will receive written documentation their assessment
performance.
i. Out of Club Testing
i. This must be arranged through the Assessment Chair.
ii. Written permission must be received from the home club Assessment Chair.
iii. A fee will be charged per requested test.
6. Club Communication
Responses to Member’s Queries
1) Acknowledgement of member communications shall be made within 48 hrs directly to the
member. Where a ruling is possible based on existing OSC policy, such ruling will be
communicated to the member within 3 business days. Where the member request requires a
new policy or an interpretation of an existing policy, the President of the OSC will decide, in
his/her sole discretion, to place the item on the agenda for an upcoming Board meeting, if the
OSHAWA SKATING CLUB Policies and Procedures
request is received at least 2 business days prior to a planned Board meeting; defer the matter
to a future Board meeting if received after 2 business days prior to a planned Board meeting; or
convene an emergency meeting of the Board within permissible time frames.
Responses to Coach's Queries
1) Acknowledgement of coach’s communication shall be made within 48 hrs directly to the coach.
Where a ruling is possible based on existing OSC policy, such ruling will be communicated to the
coach within 3 business days. Where a coach’s request requires a new policy or an
interpretation of an existing policy, the President of the OSC will decide, in his/her sole
discretion, to place the item on the agenda for an upcoming Board meeting, if the request is
received at least 2 business days prior to a planned Board meeting; defer the matter to a future
Board meeting if received after 2 business days prior to a planned Board meeting; or convene an
emergency meeting of the Board within permissible time frames.
Notifications and emails -
1) Please keep an eye on your email and make sure your current email is in the Uplifter system.
2) All updates and news about your session will be sent to you as soon as possible.
3) You may opt out of emails, but you may miss vital information about your sessions or upcoming
events, including but not limited to session changes, safety information, carnival and fun events.
7. Privacy Policy
1) All participant information is confidential to the club. The Board and coaches sign a
confidentiality agreement - See appendix A of this policy.
2) The club is required to share information (listed below) with the City of Oshawa, Skate Canada,
Skate Ontario, and surrounding Club’s for assessment days and registration.
a. City Of Oshawa may require:
i. participant Name
ii. address with City
iii. birthdate
iv. session registered for
b. Skate Canada & Skate Ontario-For will require for registration:
i. participant name
ii. address with postal code
iii. email address
iv. birthdate
c. Other Skating Club’ may need (if requested):
i. Skate Canada number
ii. account Standing- if member is in good or bad standing - as outlined in the
Dispute Resolution Policy
iii. participant’s coach
OSHAWA SKATING CLUB Policies and Procedures
Appendix A- Privacy Policy
Confidentiality Agreement
The preservation of confidential information regarding club member matters and other
confidential information relating to the business of the Oshawa Skating Club is crucial to
ensure the integrity of the club and must be maintained by all executive members and directors,
always including ex-officio executive members and non-board members of board committees.
“Confidential information” means all information obtained, in any form, in my role as a member of the
Oshawa Skating Club.
The following confidential information, if disclosed outside of the OSC Executive, has the potential to
cause harm to a member, coach or the Oshawa Skating Club itself and therefore must be kept in the
strictest of confidence:
● fiduciary and business matters
● member, executive, or coach personal information
● coaching disputes
● discussions between members of the executive
If a member has any doubt as to whether or not certain information is confidential, he/she shall obtain
direction from the Board Chair.
I, _________________________________________ acknowledge that I have read and understand this
agreement and will hold in confidence all club matters that come to my attention in my role as a
member of the Oshawa Skating Club.
__________________________________ _________________________
Signature Date
__________________________________ _________________________
Witness Date
OSHAWA SKATING CLUB Policies and Procedures
8. Conflict of Interest Policy
This Policy has been developed to address the need for Oshawa Skating Club (OSC) to avoid conflicts of
interest at all levels of operation, including in the actions of the organization, in the decisions of
committees and the Board, and in the work of the professional staff.
This OSC conflict of interest policy is part of the overall code of ethics and position descriptions for the
directors, committee members and trustees who are involved in OSC activities.
This policy applies to:
● every member of the OSC Board of Directors (Board)
● every member of a committee (which includes sub-committees).
This policy applies regardless of whether the director or committee member is an employee, contractor,
official, coach, athlete, volunteer, or vendor.
Obligations of Directors and Committee Members
Understanding conflict of interest requires some understanding of the general duties of directors and
committee members.
Directors are fiduciaries, meaning that they owe a duty of good faith, skill, and care.
Generally, directors must, always:
● act honestly and in good faith, in the best interests of the organization;
● exercise their powers properly, and their discretion reasonably;
● exercise their powers and discretion for the purpose for which they are conferred; and avoid
conflict of interest.
While committee members are not always fiduciaries, the organization still requires that its committee
members, always:
● act honestly and in good faith, in the best interests of the organization;
● exercise their powers properly, and their discretion reasonably;
● exercise their powers and discretion for the purpose for which they are conferred; and avoid
conflict of interest
The Duty to Act Honestly and in Good Faith - Acting honestly and in good faith means that the director
or committee member is not seeking to gain an advantage for themselves, or for someone else; is not
intending to deceive anyone and is not blindly following the lead of others on the Board or the committee.
The Duty to Properly Exercise Powers - Properly exercising powers conferred on the director or
committee member means the person is not acting upon some personal “hidden agenda” but is
exercising his or her powers for legitimate purposes which serves the best interests of the organization.
The Duty to Avoid Conflicts of Interest - Conflict of interest arises when a person has (or could have)
divided loyalties. Directors and committee members owe the organization their undivided loyalty.
Therefore, they need to be conscious of the potential for conflict of interest, and they need to act with
candor and care in those situations.
“Avoiding” conflict of interest does not mean that a director or committee member will never be in a
conflict-of-interest position - it means that when the person is (or could be) in a conflict-of-interest
position, the situation is disclosed and properly handled.
It is important to remember that conflicts of interest arise naturally, and often, in ordinary circumstances.
There is nothing inherently wrong or illegal about the mere existence of a conflict of interest involving a
director or committee member. The mere existence of a conflict of interest does not automatically reflect
badly on the integrity of the director or committee member, or the integrity of the Board or the committee.
Conflicts of interest only become problematic if the director or committee member, or the Board or
committee, fail to disclose the conflict of interest, or fail to deal with the situation properly.
Avoiding conflict of interest, in the narrow sense, means putting the duty to the organization ahead of any
other interest or duty.
OSHAWA SKATING CLUB Policies and Procedures
Generally, conflict of interest in this narrow sense, arises when the director or committee member (or a
person, company, or group associated with the director, committee member or trustee) wants to obtain
some benefit (financial, professional, personal, or otherwise) from the organization.
Avoiding conflict of interest, in the broader sense, means that the director or committee member must
assess his or her views and proposals in light of their benefit to the organization. Every director or
committee member should contribute his or her unique skills and perspective, and his or her honest
views, to any Board or committee discussion. However, when it comes to decision-making, the person’s
actions should be judged in terms of the benefit to the organization.
For example, a committee member who is a coaching representative is entitled - and expected - to bring
the coaching perspective to the table. However, when that member is called upon to make a committee
decision, he or she must give priority to the best interests of the organization, even if that means the
decision being made is not in the best interests of the coaching “constituency”.
Need to Avoid both Actual and Perceived Conflicts of Interest - A conflict of interest may be actual
and obvious. Most commonly, this will arise when the director or committee member has a material
interest in a proposed contract or transaction to which the organization may be a party.
This material interest may arise directly because the director or committee member is personally involved
with the contract or transaction. Or, the material interest may arise more indirectly, because the director or
committee member has an employment or investment relationship with the entity dealing with the
organization, or because of some family or other personal relationship.
Material interest is generally interpreted to mean an interest which is sufficient to result in some benefit -
even a minimal one - to the director or committee member. Usually, although not always, that benefit is
(directly or indirectly) a financial one.
The corporate laws which govern OSC and other organizations impose certain disclosure obligations on a
director who is in any way, whether directly or indirectly, interested in any contract or proposed contract
with the organization. Those same laws require the director to abstain from any discussion, debate and
vote related to the contract or proposed contract. As committee members can also find themselves in
these types of conflict situations, under this Conflict-of-Interest Policy, OSC applies the same rules to
directors and committee members.
There can be serious legal consequences when such “legal” conflicts of interest are not properly handled.
For example, the decision about the contract may be vulnerable to court challenge, and insurance
protection under Directors and Officers (D&O) insurance may be placed in jeopardy, if an undeclared
conflict leads to a lawsuit.
Sometimes, even though there may be no “legal” conflict of interest, there is still potential for the
reasonable perception of a conflict of interest, when viewed from the perspective of an objective outside
observer.
For example, if a committee is considering which skaters to nominate to a list for skater development
sessions, and one of the skaters belongs to the same club as one of the members, an objective outside
observer might expect the committee member to be biased toward that skater. In that case, even if the
committee member in fact has no actual bias, there is a potential for the perception of a conflict of
interest. Whether the perception is reasonable or not in each situation will depend on the facts and
circumstances, including what is “at stake” in the decision being considered.
Again, there can be serious consequences when a reasonable perception of a conflict of interest exists,
and the situation is not properly handled. The integrity of the board or committee may be undermined,
and their decision may also be vulnerable to court challenge, if the conflict is not properly handled.
For all of these reasons, the rules set out below for awareness, disclosure, objective review, and
resolution of disputes must be followed by all directors and committee members.
Awareness
All directors and committee members must be vigilant to identify:
● whether they have any material interest in a contract or transaction which is being considered by
the board or the committee (legal conflict of interest).
● whether, even if there is no legal conflict of interest, there is some other factor which does, or
could, prevent them from exercising objective judgment (potential conflict of interest).
OSHAWA SKATING CLUB Policies and Procedures
● whether, even if there is no potential conflict of interest, there is some other factor which might
give an objective outside observer a reasonable basis to perceive that the director, committee
member or trustee might not exercise objective judgment (reasonably perceived conflict of
interest).
Disclosure
Financial - A director or committee member who is employed by, performing services for or has a
financial interest in any business enterprise doing business with or seeking to do business with SO or an
SO Club/skating school, has a general and ongoing duty to disclose that interest in writing to the
President/Chairman of the Board (in the case of directors), to the Committee Chair (in the case of
committee members), or to Board (in the case of a President/Chairman of the Board)..
Legal Conflict of Interest - Where a director or committee member has a legal conflict of interest, the
person must disclose that interest as soon as possible to the President/Chairman of the Board (in the
case of directors), to the Committee Chair (in the case of committee members), or to the Board (in the
case of a President/Chairman of the Board).by completing a declaration of conflict of interest in the form
set out in Appendix “A” to this policy.
The interest must be disclosed in sufficient detail to allow the recipient to understand the nature and
scope of the interest.
In some cases, the director or committee member may have a legal conflict of interest but be unable,
because of duties to others, to disclose the full nature and scope of the interest. In that case, the person
must still complete and submit the declaration of conflict-of-interest form, and at least disclose that an
unidentified interest exists.
Potential or Perceived Conflict of Interest - Where a director or committee member has a potential
conflict of interest, or there is some basis for a perceived conflict of interest, the person must at least
disclose that interest to the Board or the committee, in sufficient detail to allow the other directors or
committee members to understand the nature and scope of the interest.
The Chair of the Board or the committee may then require the director or committee member to complete
a declaration of conflict of interest form (Appendix A) and submit it to the President/Chair of the Board or
his/her designate (in the case of directors), to the Committee Chair (in the case of committee members),
or to the Board (in the case of a President/Chairman of the Board).
Objective Review
Objective review means that only those directors or committee members who are objective and
disinterested can participate in a decision being made by the Board or committee.
When a director or committee member has disclosed a conflict of interest in a matter and is found to have
a legal, potential or reasonably perceived conflict of interest in a matter, then that director or committee
member is not “disinterested” and must not participate in or influence the discussion, debate or vote
relating to the matter.
Where a decision/direction regarding the conflict of interest is obtained under the resolution process (see
section 7 of this policy), the decision/directions must be implemented.
In many circumstances, it will be appropriate that the director or committee member who has the conflict
of interest physically removes themselves from the room, while the matter is being discussed, debated
and voted upon.
However, having had the conflict or potential conflict declared, the Chair of the Board or committee, in
consultation with the Board or committee, may decide/recommend that the director or committee member
may participate in all or any part of the discussion but shall not vote.
The minutes of the Board or committee meeting should record the director’s or the committee member’s
absence from the discussion and debate, and his or her abstention from any related votes (or compliance
with the decision/directions obtained under the resolution process, as the case may be).
Resolution of Disputes
OSHAWA SKATING CLUB Policies and Procedures
The awareness and disclosure rules must always be followed. However, SO recognizes that it is not
always clear whether a particular fact or situation does or does not amount to a legal, potential or a
reasonably perceived conflict of interest. In addition, it is not always clear what steps should be taken to
deal with the conflict of interest.
In such cases, once a dispute about a possible conflict of interest arises, the applicable resolution
process should be initiated as soon as possible to determine what actions should be taken to address the
possible conflict. The time frames to be followed must be reasonable, in all the circumstances.
The following resolution process applies where the director or committee member is acting at the level:
a) The recipient of the Declaration of Conflict-of-Interest form shall consult with the OSC President
with respect to the nature of the possible conflict and what actions should be taken to address it.
b) As part of this consultation process, the director or committee member may be required to
provide additional information concerning the nature of the conflict of interest.
c) The President shall communicate a decision/direction regarding the conflict of interest, in writing,
to the director or committee member and to the Chair of the Board or the Chair of the committee
in question.
d) If the director or committee member, or the Chair of the Board/President or the Chair of the
committee in question, object to the decision/direction, then a written letter stating the reasons for
the objection must be delivered to the Board.
e) Upon receiving a letter of objection, the Board shall appoint an independent advisor to review the
matter.
f) As part of this review process, the director or committee member may be required to provide
additional information to the independent advisor.
g) The independent advisor shall deliver to the Chair of the Board/President or the Chair of the
committee in question or his/her designate(s) their recommendations regarding the conflict of
interest, in writing, within 15 days of being appointed.
h) The OSC Chair of the Board/President, or his/her designate(s), or the Chair of the Committee,
shall communicate a decision/direction regarding the conflict of interest, in writing, to the director
or committee member, within 5 days of receiving the recommendations of the independent
advisor.
Breach of this Policy
Any breach of this Conflict-of-Interest Policy (including the failure to abide by any final decision/directions
obtained under the Resolution Process) is a disciplinary matter to be dealt with under the OSC Dispute
Resolution Policy.
OSHAWA SKATING CLUB Policies and Procedures
b. Appendix “B” Conflict of interest Policy
Declaration regarding Conflict of Interest
I have read OSC’s Conflict of Interest Policy, and I agree to be bound by the obligations contained
therein. I commit to avoid any real or perceived conflict of interest to the best of my knowledge and belief
and I commit to disclosing the existence of any real or perceived conflict of interest in accordance with the
Conflict-of-Interest Policy as soon as it is known to me.
I declare the following interests which may represent a real, perceived or potential conflicting interest:
I also pledge to inform OSC in accordance with the Conflict-of-Interest Policy of any other member of the
organization who I feel is in a position of any real, perceived or potential conflict of interest.
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Name: (Please Print) ___________________________________
Signed: ___________________________________
OSHAWA SKATING CLUB Policies and Procedures
9. Registration
1) All forms, schedules and registration information can be found on the OSC web sitehttp://
2) Registration of a skater is completed as soon as you submit the registration on Uplifter. A space
has been set aside for your child. You are responsible for payment once registration online is
completed.
3) Registrations must be received to ensure the Club’s liability waivers have all been signed.
4) Payment can be made in full on the Club’s On-Line System, by e-transfer, cash, or post-dated
cheque. The post-dated cheque schedule is as written in the registration invoice and under your
membership account on Uplifter. Any cheque returned to the Club will have an NSF charge of
$25.00. Any member whose dues are NOT in good standing, as laid out with our Dispute
Resolution Policy, will not be able to test or skate.
5) For refund and credit information please read or Refund Policy.
6) The Club Executive, in conjunction with the skater’s coach, may request a skater move sessions
due to skater test record or membership session numbers.
7) All skaters’ requests for skating on a session the skater is not qualified for need to be put in
writing and submitted to the Executive for consideration. These requests will be considered
individually.
8) The OSC reserves the right to alter the qualifications required for each session based on
numbers of registrants on the sessions in order to balance the overall program and provide a
safe learning environment for the skater.
9) Skaters who would like to skate on a session for which they have not registered (Oshawa Skating
Club session members) must receive prior approval from the Membership Chair.
OSHAWA SKATING CLUB Policies and Procedures
Appendix C- Registration Policy
Registration Waiver
Thank you for registering with the Oshawa Skating Club. We look forward to a great season!
The Oshawa Skating Club reserves the right to change scheduling, requirements, or cancel sessions at
any time without notice. Please check our website oshawaskating.com regularly.
*Please note payment is due ON/BY the skaters first session prior to entering ice. Non-payment may
result in a missed session at skater’s expense.
Please Note: All fees that accompany registration are non-refundable. Please read our refund policy.
There is a $25.00 fee for returned payments. We apologize for any inconvenience.
We accept credit cards online, e-transfers (etransfers@oshawaskating.com), cash, and cheque
payments.
Lack of payments can result in becoming a member in bad standing. A member in bad standing is unable
to continue skating, testing, or competing until their account is back in good standing. Overdue accounts
will be charged interest at a rate of 2% per month.
Accepted on: ____________________________________________
For: ____________________________________________________
By: _____________________________________________________
OSHAWA SKATING CLUB Policies and Procedures
10. Structured Sessions
1) Members who have completed their Gold Test in Dance or who certify to the Board in writing
that they are undertaking no form of ice dance instruction during the current skating year may
receive permission, at Board discretion, to work on step/footwork sequences during the dance
portion of structured sessions. Should a member commence ice-dance instruction at a later
point in the year, the member should advise the Board and will be expected to participate
during the ice-dance portions of the structured sessions. Changes to the structured sessions,
may be made with all the coaches on that session’s approval.
2) StarSkate sessions will include:
a. Bronze-3 group lessons
b. Silver- 2 group lessons
c. Gold - 1 group lesson
3) Structured sessions include:
a. stroking - every session - builds control, endurance, and stance.
b. on a rotational basis:
i. Skills
ii. Dance
iii. FreeSkate- Jumps
iv. FreeSkate- Spins
v. Synchronized Skating
11. Guest Skates
1) Club starskate/competitive members may request to guest skate on any session they are
qualified for, but not registered for. The member’s coach should request the skate 48 hours
prior to the desired session to membership@oshawaskating.com.
a. Once approval is received go into your member’s account and purchase a member’s
guest skate ticket.
b. Bring the ticket, either printed or an electronic copy, and present it to a coach or
director for it to be redeemed.
c. Payment can be made by cash, cheque, e-transfer, or credit card online. Please put cash
or cheque in an envelope with the skater’s name and guest skate date .
d. There is a 10-guest skate ticket book available at a discount. Each ticket will be $3.00 off
the regular price.
2) Out of Club members may request an opportunity to guest skate at the OSC with prior approval.
Your request must be made 72 hours in advance in writing to
a. Once approved, please register on our registration site, and purchase a non-member
guest skate ticket
b. Bring the ticket, either printed or electronic, and present it to a coach or director for it
to be redeemed.
c. Payment can be made by cash, cheque, e-transfer, or credit card online. Please put cash
or cheque in an envelope with the skater’s name and guest skate date .
OSHAWA SKATING CLUB Policies and Procedures
12. Program Assistant’s Program
1) Program Assistants are volunteer Oshawa Skating Club members who are age 10, or have been
recommended by coach discretion.
2) PAs are participants in our StarSkate sessions and/or community members with skating ability.
3) Their role is to aid professional coaches during CanSkate.
4) Program Assistants will earn credits towards next season’s skating fees or volunteer hours. All
Program assistant’s recognition is laid out in our Financial Transparency Policy.
13. Jump Harness
1) All participants MUST sign the Jump Harness waiver to use the harness. (Appendix D of this
policy)
2) Only 1 skater WITH a coach at a time may use the harness.
3) Please pay attention for skaters in the harness or skating around the harness.
4) Participants use the harness at their own risk.
5) The Club will conduct a harness safety inspection yearly to ensure safety.
OSHAWA SKATING CLUB Policies and Procedures
Appendix D- Jump Harness Policy
Harness Waiver
Oshawa Skating Club coaches may utilize the OSC harness for training jumps on-ice. I hereby grant
permission for my child(ren) to be taught in the OSC Harness and will not hold OSC responsible for any
injuries because of the safe operation of the harness.
Accepted on: ______________________________________________
For: ______________________________________________________
By: _______________________________________________________
OSHAWA SKATING CLUB Policies and Procedures
14. Photography Policy
1) The Club has a Photography Waiver (Appendix E of this policy). The club needs permission to
take photos.
2) The Club will use photos for advertising, promotion, social media or on our website.
3) Copies of photographs are available upon request for a fee.
4) Any pictures of skaters who did not sign the waiver will not be posted or used.
5) Parents are asked to not video tape or take photos during sessions, in case you take pictures of
other children.
OSHAWA SKATING CLUB Policies and Procedures
Appendix E - Photography Policy
Photography Waiver
The Oshawa Skating Club periodically uses both photographers and videographers to capture marketing
and promotional material. I hereby acknowledge that my child(ren) or myself may be
photographed/recorded during on-ice and off-ice sessions and permit OSC to use images of my skater
for promotional purposes and social media.
Accepted on: _________________________________________
For: _________________________________________________
By: __________________________________________________
__________________________________________________
OSHAWA SKATING CLUB Policies and Procedures
15. Social Media Policy
The purpose of this policy is to safeguard the organization’s integrity, image and branding and is
applicable to all Oshawa Skating Club stakeholders. This policy is not intended to interfere with the
private lives of our employees, volunteers, board or members nor to impinge on the right to freedom of
speech. As representatives of Oshawa Skating Club, all parties are required to exercise good judgment in
their use of social media and conduct themselves in a responsible and respectful manner when
contributing and interacting in online spaces. “Social media” should be understood in its broadest
interpretation to include, but is not limited to, Facebook, Twitter, Instagram, YouTube, blogs, electronic
newsletters, online forums and other sites and services that permit users to share information with
others in a contemporaneous manner. Official use refers to anyone posting on behalf of the
organization, with any form of Oshawa Skating Club in their username or description. Personal use
refers to posts about Oshawa Skating Club through a personal, non-affiliated account of an employee,
volunteer, Board or Club member. Oshawa Skating Club employees, volunteers, Board and Club
members are free to publish or comment via social media in accordance with this policy.
Guidelines:
1) The purpose of using social media channels on behalf of Oshawa Skating Club is to support the
organization’s mission, goals, programs, efforts and events, including news, information,
content and objectives.
2) When posting on behalf of the club, refrain from reporting, speculation, discussion or giving
opinions on Club topics or personalities that could be considered sensitive, confidential or
disparaging.
3) Confidential or proprietary information that has been shared with you should not be publicized
on social media channels.
4) As in all communications, the employees, volunteers, Board and Club members should be
consistent in their message when posting about the club. Users are not permitted to post
information, photos or other representations of inappropriate behaviour, or items that could be
interpreted as demeaning or inflammatory. All communications will be respectful of others. This
includes the obvious (no ethnic slurs, offensive comments, defamatory comments, personal
insults and obscenity) but also proper consideration of privacy of objectionable topics, such as
politics and religion.
5) Posters are encouraged to tag the accounts of athletes and coaches, along with images,
provided the action does not release any personal information the subject does not already
have on their account/handle.
6) Oshawa Skating Club’s social media channels are to be used for positive interaction. Refrain
from posting negative or critical comments about or relating to athletes, officials, coaches, staff
or organizations.
7) When posting on behalf of the club, professionalism and quality must be maintained. This
includes the use of proper grammar, syntax, style and accuracy of information in all posts. All
communications should adhere to the brand guidelines and established online voice of Oshawa
Skating Club.
8) Posters will not use social media to promote goods or services not affiliated with Oshawa
Skating Club.
OSHAWA SKATING CLUB Policies and Procedures
9) Material posted on Oshawa Skating Club media platforms that does not follow the Social Media
Policy, will be promptly removed or the individual who posted on an affiliated account will be
asked to remove said post. It is not the intent of the Club to police accounts, so please, stay
positive, humble and professional.
Guidelines for posting:
If you see a misrepresentation of Oshawa Skating Club in the media, you may point it out and report it to
Club staff or Board members. Conversations are encouraged, but if you feel the values of the Club are
being contradicted, please address the issue immediately.
If an error is made, correct it quickly and if you modify an earlier post, make it known that you have
done so. If accused of posting something incorrect, seek official response from the department which
the issue concerns and correct immediately.
Recommendations to effectively promote Oshawa Skating Club across social platforms:
1) Encourage others to share Club content.
2) Use relevant hashtags.
3) Keep content fresh.
4) Use photos and videos to increase interaction on posts.
5) Include links to websites or other external posts.
6) Respond to comments in a timely manner and in a positive fashion.
7) Pose questions to stimulate discussions.
8) Commenting and retweeting is important, but don’t flood timeline.
9) Send messages to multiple channels (e.g. an Instagram post to Twitter).
16. Board/Committee Code of Conduct
This Code of Conduct applies to all executive members and directors, including ex-officio executive
members and non-board members of Board committees. These persons shall:
1) Respect the confidentiality of all information obtained, in any form, in your role as a
member with the Oshawa Skating Club and as outlined in the OSC Confidentiality
Agreement. Understand that any breach of confidentiality will result in the immediate
termination as an executive member with the Oshawa Skating Club.
2) Adhere to the OSC by-laws, policies and procedures as well as Skate Ontario and Skate
Canada guidelines, policies and bylaws.
3) Conduct oneself in a professional, responsible, and courteous manner while interacting
with members, coaches, skaters, parents and the public.
4) Agree that people are entitled to hold their own opinions and if their opinions are
different from your own, you will attempt to reconcile with the other person; if not
possible, will express your concerns through the appropriate channels and as outlined in
the club Dispute Resolution Policy. Above all, debates between members shall take
place in an atmosphere of mutual respect and courtesy.
5) Acknowledge that properly authorized board actions must be supported by all
members. The Board speaks with one voice. Those members who have abstained or
voted against a motion must adhere to and support the decision of the majority of
directors.
OSHAWA SKATING CLUB Policies and Procedures
6) Agree that meeting agenda items may be added prior to the executive meeting by the
Secretary or Treasurer if time allows communicating the addition to all other executive
members. There should be no questioning of an executive member’s actions unless a
proper time frame has been allowed for preparation and advice discussions.
Recognize the following grounds for complaints and their negative impact on the club and board
meetings:
1) Personal Harassment: Improper conduct making an individual uncomfortable.
2) Abuse of Power: Improper use of authority which endangers or limit’s the job or
performance of an individual. May include verbal, psychological, or physical behavior
which is demeaning or embarrassing.
3) Behavior that takes place at or during a Skate Canada activity, Club Executive meeting or
event, or outside such an event, which adversely affects Skate Canada, a member, club
or individual.
OSHAWA SKATING CLUB Policies and Procedures
Appendix F - Board Code of Conduct
OSC Code of Conduct
This Code of Conduct applies to all executive members and directors, including ex-officio executive
members and non-board members of board committees. As a member of the Oshawa Skating Club
Executive, I agree with the following statements and affirm that I will always adhere to this code of
conduct:
● I will respect the confidentiality of all information obtained, in any form, in my role as a member
with the Oshawa Skating Club and as outlined in the OSC Confidentiality Agreement. I
understand that any breach of confidentiality will result in my immediate termination as an
executive member with the Oshawa Skating Club.
● I will adhere to the OSC by-laws, policies and procedures and Skate Ontario and Skate Canada
guidelines, policies and bylaws.
● I will conduct myself in a professional, responsible, and courteous manner while interacting with
members, coaches, skaters, parents and the public.
● I agree that people are entitled to hold their own opinions and if their opinions are different
from mine, I will attempt to reconcile with the other person; if not possible, I will express my
concerns through the appropriate channels and as outlined in the OSC policy and procedure
manual. Above all, debates between members shall take place in an atmosphere of mutual
respect and courtesy.
● I acknowledge that properly authorized board actions must be supported by all members. The
board speaks with one voice. Those members who have abstained or voted against a motion
must adhere to and support a decision of many of the directors.
● I agree that meeting agenda items may be added prior to the executive meeting by the
Secretary or Treasurer if time allows communicating the addition to all other executive
members. There should be no questioning of an executive member’s actions unless a proper
time frame has been allowed for preparation and advice discussions.
● I recognize the following grounds for complaints and their negative impact on the club and
board meetings:
● Personal Harassment: Improper conduct making an individual uncomfortable.
● Abuse of Power: Improper use of authority which endangers or limits the job or
performance of an individual. May include verbal, psychological, or physical behavior
which is demeaning or embarrassing.
● Behavior that takes place at or during a Skate Canada activity, Club Executive meeting or
event, or outside such an event, which adversely affects Skate Canada, a member, club
or individual.
I, __________________________, acknowledge that I have read and understand the Oshawa Skating
Club Code of Conduct. I agree to adhere to this policy and will ensure that I follow all applicable
procedures.
__________________________________ _________________________
Signature Date
__________________________________ _________________________
Witness Date
OSHAWA SKATING CLUB Policies and Procedures
17. Volunteer/Staff Policy
This policy is to lay out the Oshawa Skating Club requirements from all our volunteers. The club is run
fully by volunteers.
On Ice Volunteers:
1) Must be registered with Skate Canada, more information in Program Assistant Policy.
2) Those 18 years or older must have a background check.
3) Must be able to skate.
4) Should wear a PA jacket and name tag.
5) Will engage with young skaters and work independently with little instruction from coaches.
6) Will attend a training session at the beginning of the fall season.
Off Ice Volunteers:
1) Those 18 years or older must complete a background check.
2) Jobs can include but are not limited to:
a. Events - Ice show, spirit day, competitions, parades, fun events
b. CanSkate Table - with training
c. Committees - a list in the Directors and Committees Policy
Board of Directors:
1) Must be registered with Skate Canada.
2) Must complete a background check.
3) Must not have claimed Bankruptcy.
4) Must be available for 1 board meeting a month - In person or virtual.
5) Must try to be available for emergency meetings and member meetings.
6) Must read and understand all Club, Skate Ontario, and Skate Canada policies and by-laws.
Coaches:
1) Must be in good standing with Skate Canada and NCCP.
2) Must be certified at the level they are coaching.
3) Must have a Club Contract to coach.
4) Must follow Club, Skate Ontario, and Skate Canada policies, by-laws, and codes of conduct.
5) Must ensure their private skaters follow all policies, by-laws, and codes of conduct from OSC,
Skate Ontario, and Skate Canada
6) Must ensure their skaters are well informed and up to date on all information the is relevant to
them.
Employees:
1) Must be registered with Skate Canada.
2) Must complete a background check.
3) Must not have claimed Bankruptcy.
4) Must be available for 1 board meeting a month - In person or virtual.
5) Must try to be available for emergency meetings and Member Meetings.
6) Must read and understand all Club, Skate Ontario, and Skate Canada policies, by-laws, and codes
of conduct.
OSHAWA SKATING CLUB Policies and Procedures
7) Must be available to members during work hours.
8) Must work with members, Board members, and Coaches.
18. Refund Policy and Procedure
This policy’s purpose is to help members understand how/when to request a refund. The Club reserves
the right to not give a refund, Skate Canada fees, Club membership fees, and sessions skated are NOT
refundable. The ways to request a refund are as follows:
1) Guaranteed Refund:
a. Medical - with doctors note.
b. Move out of Area - with proof of new address.
c. Withdraw before session starts - which will include ALL fees, if Skate Canada registration
isn’t processed with a small processing fee.
2) Possible refunds - some examples below, any reason is allowed.
a. Skater isn’t enjoying the session.
b. PreCanSkate skater who won’t stop crying.
c. Financial Hardship.
3) To Request a refund you should email the membership director at
a. For a guaranteed refund attach a letter or proof if it is required.
i. Our volunteer will forward the email to the Treasurer and administrator for
processing
b. For a possible refund, please write a letter explaining in detail why you need the refund.
i. Our volunteer will then forward it to the Board Chair and start the process for a
Board vote.
ii. The Chair will decide how to proceed with a vote of the board
iii. Once the Board decides you will be notified
1. Approval- the Treasurer will process the refund
2. Declined- You may request a revaluation with more information.
If a refund request comes in once the session has started Skate Canada Fees, Oshawa Skating Club
membership fees, and any sessions skated will NOT be refunded.
OSHAWA SKATING CLUB Policies and Procedures
Appendix G - Refund Policy and Procedures
Fees Waiver
Once registration is completed, you agree to be liable for payment of all fees. OSC Admin and Skate
Canada fees are non-refundable. These fees are paid out by the Club at time of registration.
Refunds for session fees only are by OSC Approval or a pre-approved reason, as set out in our refund
policy. If you would like a refund of session fees a request must be made to the Members’
Representative at membership@oshawaskating.com as soon as possible.
IF approved all fees except sessions skated and administrative fees will be given as credit or cheque.
OSC reserves the right to change fees/sessions at any time, and your registration is your agreement to
accept any changes.
Accepted on: ________________________________________________
For: ________________________________________________________
By: _________________________________________________________
OSHAWA SKATING CLUB Policies and Procedures
19. Carnival Procedure
The purpose of this procedure is to make it clear how the Event Committee decides on groups, numbers,
features, and solos. This is the minimum standard, the committee can add more in a year of low
registration for the show, if it’s equitable for everyone involved and no one gets special treatment.
Groups
Groups Qualifications Session Level
PreCan Currently Registered in PreCanSkate PreCanSkate
CanSkate Currently registered in CanSkate, Hockey Skills CanSkate, Hockey Skills
PreStar Currently registered in PreStarSkate PreStarSkate
Teen/Adult LTS Currently Registered in ALTS/TLTS Teen/Adult Learn to Skate
Introductory Passed CanSkate Stage 6 Session A
Intermediate Passed all STAR 1 tests Session B/C
Senior Passed STAR 6 Skills Session C/D
Features Passed STAR 5 FreeSkate Session D
Solos Passed STAR 5 FreeSkate Session D
Number of Numbers
Groups Lines Total
PreCan A small group numbers 1
CanSkate A small group numbers 1
PreStar A Small Group numbers 1
Teen/Adult LTS A small group numbers 1
Introductory A full group number and a ½ number 2
Intermediate Intermediate/Senior Number, full group number, and a ½ number 3
Senior Inter/Senior number, full group number, ½ number, and feature or solo 4
Solo Qualification Requirements
To qualify for a solo in the carnival, you must have 1 or more of the qualifications listed below. All
soloists must be a member of Oshawa Skating Club, and in good standing. To be consider skaters could:
1) Have passed their Gold FreeSkate.
2) Have qualified for a Provincial/Sectional Competition.
3) Be participating in their last Ice Show of their OSC skating career
4) Have their name drawn by a committee member who has not connection with a skater in the
draw
OSHAWA SKATING CLUB Policies and Procedures
20. Nomination Policy
The purpose of this policy is to explain how the nomination policy works and who can register for
nomination to the Board of Directors of the Oshawa Skating Club.
To Qualify for election you must:
1) be 18 years old or older;
2) have not been found under the Substitute Decisions Act, 1992 or under the Mental Health
Act to be incapable of managing property;
3) have not been found to be incapable by any court in Canada or elsewhere;
4) not have the status of a bankrupt;
5) not be an “ineligible individual” as defined in the Income Tax Act (Canada) or any regulations
made under it;
6) not be a paid employee of the Club;
7) be a Member of the Club, or will become a member within 10 days of being elected; and,
8) be willing to abide by the policies and By-Laws governing the Club, Skate Canada, and Skate
Ontario.
9) accept that the Board’s decision as to whether a candidate is qualified to stand for election
will be final.
How to Submit a Nomination for Election
Nominations for the election of Directors at a Members’ meeting may be made:
1) by the Board in accordance with the nominating and election procedure prescribed by
the Board from time to time
a. a member can nominate themselves or another member for Board
consideration, when nominations are requested. (Nomination form is Appendix
A of this policy)
b. If nominating someone else on the form, please ensure the nominee signs to
give their permission for the nomination.
2) by no less than five percent of the Members pursuant to a proposal submitted to the
Club in accordance with the requirements of the Act and this By-law along with the
written consent of the nominee by signed or electronic signature to be submitted to
the Board no later than sixty (60) days prior to the annual meeting. (The nomination
form Appendix H of this policy)
3) There will be no nominations from the floor of the meeting.
c. Circulation of Nominations
Valid nominations will be circulated to Members at minimum of twenty-one (21) days before the
meeting.
OSHAWA SKATING CLUB Policies and Procedures
Appendix H - Nomination Policy
BOARD OF DIRECTORS NOMINATION LETTER
Dear: Nominating Committee,
I, __________________________ formally nominate __________________________ for the position
of Director on the Oshawa Skating Club’s Board of Directors. I recognize that a nomination
does not guarantee the position until the member’s vote at the Club’s Annual Meeting.
I agree this nomination meets the criteria below.
1. The nominee is 18 years of age or older.
2. The nominee has not been found under the Substitute Decisions Act, 1992 or under the
Mental Health Act to be incapable of managing property.
3. The nominee has not been found to be incapable by any court or elsewhere.
4. The nominee does not have the status of Bankrupt.
5. The nominee is not a paid employee of the Club.
6. The nominee is willing to abide by the policies, procedures and by-laws of the Club,
Skate Canada, and Skate Ontario
7. If not already a member of the Club, the nominee will become one within 10 days (about
1 and a half weeks) of the election.
The reasons for this nomination are as follows:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
_____________________________________
Signature
Nominee’s Contact Information-
Phone Number- __________________________________
Email- __________________________________________
If nominating another person, please have the nominee sign below.
I, _______________________________ understand that I was nominated and accept the
nomination.
________________________________________
Signature
OSHAWA SKATING CLUB Policies and Procedures
21. Awards Qualifications Policy
All awards except CanSkate awards, Gold Test Recognition, and Volunteer of the Year require 2 years
membership before they are qualified for skater awards.
1) CanSkater of The Yeara)
Coach nominated- Board Decided
2) PreCanSkate Excellencea)
Coach nominated- Board decided
3) CanSkate Excellencea)
Coach Nominated- Board Decided
4) PreStarSkate Excellencea)
Coach Nominated- Board Decided
5) Hockey Skills Excellencea)
Coach nominated- Board decided
6) Teen Learn To Skatea)
Coach nominated- Board decided
7) Program Assistant Excellencea)
Coach Nominated- Board decided
8) Program Assistant of the Yeara)
Coach Nominated- Board Decided
9) Don Jackson Award- Don Jackson is an Oshawa Skating Club Alumni, who went on to be a World
Champion and an Olympic Medalist. Don also has a World Record for performing the first triple Lutz
in an International Competition. - anyone can nominate - Board Decided. The nominee:
a) - must be a member in good standing with Skate Canada and the Oshawa Skating Club
b) - must skate on our Junior to Intermediate Session
c) - must demonstrate determination, perseverance and personal skill and talent achievement
d) - must demonstrate consistent hard work both on and off the ice
e) - must be an asset to the Oshawa Skating Club both on and off the ice
10) Stephanie Gaetz Award - Stephanie Gaetz is Barbara Underhill’s daughter who passed away as a child.
This award was put in place as a memorial for an amazing young girl. anyone can nominate- Board
Decided. The nominee:
a) - must be a member in good standing with Skate Canada and the Oshawa Skating Club
b) - must be a senior member of the Oshawa Skating Club
c) - must demonstrate ambassador qualities, determination, perseverance, dedication, passion,
personal triumph & talent achievement
d) - must demonstrate consistent hard work, leadership and be a good role model for young skaters
e) - must have a history of dedication and volunteer work with the Oshawa Skating Club
f) - must be an asset to the Oshawa Skating Club both on and off the ice
11) Osborne Colsen Award - The Osborne Colsen Award was started by Patrick Chan when he donated
half his skating fees back to our Club, to set up scholarship system in honor of his artistic coach. This
is a memorial award in honour of an artistic coach who helped teach Patrick his artistic flare. Anyone
can nominate- Board and Don Jackson decide. The nominee:
a) - must be a member in good standing with Skate Canada and the Oshawa Skating Club
b) - must demonstrate the best artistic merit and outstanding dedication to skating
i) Developing Artistic Award- A sub-Award
(1) must show promise in their artistic merit
(2) must be in Session C or D
ii) Beginner Artistic Award- A sub-Award of the Osborne Colson Award
OSHAWA SKATING CLUB Policies and Procedures
(1) must show the beginnings of artistic merit
(2) must be in Session A or B
12) Always Smiles Award - This is the Carley Elle Allison Memorial Award. Carley continued to skate during
her fight with cancer. She was always happy and worked extra hard to show amazing resilience and
perseverance. Anyone can nominate- Board Decides. The nominee:
a) - must be a member in good standing with Skate Canada and Oshawa Skating Club
b) - must have a positive attitude and smile even through struggles
c) - should demonstrate a perseverance through struggles during skating sessions with grace and
positivity
d) - must be in our Starskate program
13) StarSkate Sportsmanship Award- An award made to support team spirita)
enjoys to build the relationships with other skaters
b) supports and cheers for other club skaters
c) has team and club spirit, at competitions and on sessions
14) Gold and Diamond Test Recognition -
a) Passed a full gold test in any discipline, or Diamond Dances
15) Volunteer of the Year - Any Board Member can submit-decided by the President/Chair. The nominee:
a) should be an asset to the Club, in a way that stands out to the Chair.
b) do their best to do the job at hand, going above and beyond.
c) can be a Board Member or Member volunteer.
16) Bursary - Skater support
a) Need to qualify for a Provincial Competition for first tier
b) Need to qualify for a National Competition for second tier
17) Honourary/Lifetime Member - Anyone can nominate-decided by Board. The nominee:
a) should be a person who has made a large contribution to the Club
b) should be a person who has made a large contribution to skating as well as the Club
OSHAWA SKATING CLUB Policies and Procedures
Appendix I- Award Qualification Policy
Oshawa Skating Club
Award Nomination Form
Skater Name: Session:
Coach: ______________
Nomination made by: ___________________________
Signature: __________________________________
This is a nomination for the following award: Circle one
❖ Don Jackson Award
❖ Stephanie Gaetz Award
❖ Always Smile
❖ StarSkate Sportsmanship Award
❖ Osborne Colson Award
▪ Developing Award
▪ Beginner Award
Reason for Nomination - Please summarize why you are nominating this skater for the award. The
criteria are summarized on the reverse side of this nomination form..
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
OSHAWA SKATING CLUB Policies and Procedures
22.Board Positions and Committees
This policy is a general explanation of Board positions and Committees. This is not a full list of duties but
a good starting point.
Director Positions
All Directors are elected by many members at a Member’s Meeting. With 5 being elected on even years,
and 5 elected on odd years. All Directors and Committee members must sign an “Agreement to Act”- This
form is Appendix J of this Policy.
PRESIDENT
The President shall:
1) act as Chair of all Board of Directors and general meetings.
2) be a cheque signatory along with any one of the Vice-President, Treasurer or Secretary.
3) be an ex-officio on all committees.
4) sign all documents and contracts.
5) train and educate Directors.
6) decide meeting agenda items.
VICE-PRESIDENT
The Vice President shall:
1) be responsible to perform the duties of the President should the President be absent or
incapacitated.
2) be a cheque signatory along with any one of the President, Treasurer or Secretary.
TREASURER
The Treasurer shall:
1) be responsible for the safe control of all club funds, for preparing and submitting to the Board of
Directors on a regular basis an annual budget and keeping such records as are required for
financial review.
2) be responsible for arranging an annual financial statement. Audited, Notice to Reader, or
3) be a cheque signatory along with any one of the President, Vice-President, or Secretary.
4) deposit all funds of the Club in such banks or other institutions as may be designated by the
Board.
SECRETARY
The Secretary shall:
1) deal with all correspondence subject to the approval of the President or his/her delegate.
2) shall issue all notices for Board of Directors and general meetings.
3) shall take minutes at all meetings.
4) shall be responsible for submitting to Skate Canada and the Section such reports as are required
by Skate Canada rules and other regulations.
OSHAWA SKATING CLUB Policies and Procedures
5) be a cheque signatory along with any one of the President, Vice-President or Treasurer.
6) keep custody of all records and documents of the Club, except those required to be kept by the
Treasurer.
7) conduct of the correspondence of the Club.
PROGRAMS CHAIR
The programs Chair shall:
1) in consultation with the club coaching staff, shall coordinate and oversee implementation and
delivery of all Skate Canada skating programs including but not limited to
a. Canskate,
b. STARSkate,
c. Competitive Skate,
d. Talent Identification and Development.
2) be responsible for seminars and special education.
3) find new and innovative programs and delivery
COACH’S LIAISON
The Coach’s Liaison shall:
1) report all findings from the executive to the coaches.
2) bring forward information from the coaches.
3) be responsible for regular meetings and communication with the coaches.
4) hold interviews with another Board member with new coaches.
5) hold annual review coach meetings.
6) issues annual letters of intent and complete coaches' contracts.
ASSESSMENT CHAIR
The Assessment Chair shall:
1) be responsible for the running of assessment days.
2) coordinate with the other clubs participating in the assessment days.
3) be responsible for giving skaters promotion to participate in competitions and out of club test
days.
4) be responsible for imputing all tests in a timely manner to Skate Canada.
MEMBERSHIP REPRESENTATIVE
The Membership Representative shall:
1) be responsible for promoting and developing membership in the club in conjunction with the
Advertising Committee.
2) be responsible for registration, ensuring it is set up and ready to go.
3) represent the membership at meetings.
4) brings members' concerns to the Board.
5) approve guest skates when given 48 hours notice.
OSHAWA SKATING CLUB Policies and Procedures
6) chairs the Safe Sport Committee.
EVENTS CHAIR
The Events Chair shall:
1) be responsible for all club hosted competitions and events.
2) be responsible for making sure all appropriate applications for competitions and sanctions are
filled out and sent in on time.
3) be responsible for anything to do directly with a skater’s advancement and achievement
recognition (send offs, bursaries, awards etc.)
FUNDRAISING AND MARKETING CHAIR
The Fundraising and Marketing Chair shall:
2) be responsible for the fundraising of the Club
3) coordinate fundraising activities ensuring proper execution.
4) help ensure brand continuity. All advertising and public statements should work within our values
and the organization’s integrity.
5) collect the money collected as a result of fundraising and submit a report to the Treasurer upon
completion.
Committees
The current committees are as follows:
A. FINANCIAL COMMITTEE - Chaired by the Treasurer with Fundraising Chair. This committee shall:
1) make budget recommendations.
2) make long term budget plans.
3) plan fundraising activities and execute them.
4) find new fundraising ideas.
5) supervise the finances of the Club including the presentation of an independently reviewed
annual statement of revenues and expenditures to its members.
B. SAFE SPORT/MEMBERSHIP COMMITTEE - Chaired by Member’s Representative. This committee shall:
1) be responsible for all things Safe Sport.
2) be involved in dispute resolution.
3) complete accident reports.
4) ensure the inclusiveness of the club.
5) ensure a safe environment for all members.
6) help complete registration processes.
7) help promote membership within the Club.
C. NOMINATION COMMITTEE - Chaired by the President. This committee shall:
1) be responsible for recruitment of new Directors.
2) post and distribute all information to promote nominations.
OSHAWA SKATING CLUB Policies and Procedures
3) prepare the nominations for Board approval.
4) prepare nominations with pictures and information for distribution to members, before the 21-
day deadline.
D. PROGRAMS COMMITTEE - chaired by the Programs Chair. This committee shall:
1) in consultation with the club coaching staff, coordinate and oversee implementation and
delivery of all Skate Canada skating programs including but not limited to
a. Canskate,
i. PreCanSkate
ii. PreStarSkate
iii. Hockey Skills
iv. Adult/Teen Learn to Skate
b. STARSkate,
c. Competitive Skate,
d. CanPower
e. Off Ice
f. Talent Identification and Development.
2) be responsible for seminars and special education.
3) find new and innovative programs and delivery.
E. EVENTS COMMITTEE. This committee shall:
1) be responsible for all club hosted competitions and events.
2) be responsible for making sure all appropriate applications for competitions and sanctions are
filled out and sent in on time.
3) responsible for anything to do directly with skater’s advancement and achievement recognition
(send offs, bursaries, awards)
F. MARKETING COMMITTEE - Co-Chaired by the Marketing Chair and Secretary. This committee shall:
1) be responsible for the marketing of the Club.
2) plan and recommend marketing solutions.
3) create social media and media releases.
4) produce all brochures and informational pamphlets.
5) contact media outlets to promote Club events.
OSHAWA SKATING CLUB Policies and Procedures
Appendix J - Board of Directors/Committees
Agreement to Act
I, ______________________, agree to act as a director or Committee member of the Oshawa Skating
Club. In doing so I understand I am required to:
● Declare any possible or actual Conflicts of interest
● Agree to work in good faith, in the best interests of the Club
● Agree to act within the Confidentiality Agreement, and Code of Conduct
● Agree to follow all OSC, ONCA, Skate Ontario, and Skate Canada policies, procedures and by
laws
Name-____________________________ Witness name-_________________________
(Please Print) (Please print)
Sign-_____________________________ Witness Signature-________________________
Date-____________________ Date-______________________
-
On July 1, 2011 Skate Canada implemented a Helmet Use policy. This policy was implemented as a proactive safety measure to help protect members in the early stages of the CanSkate program that are learning how to skate. Skate Canada believes it is an appropriate time to implement such a policy to help prevent future injuries to its members that are learning how to skate. In the development of the policy Skate Canada consulted various groups of individuals including parents, and the policy was approved by the Skate Canada Board of Directors earlier in 2011.
Skate Canada is proud of its CanSkate program, the best learn-to-skate program in Canada, and we will continue to develop policies and programming that create a better and safer learn-to-skate experience for our skaters. If you would like more information on helmet use and injury prevention we recommend you visit Parachute Canada.
Coaches, clubs or skating school should not dictate that a skater should not wear a helmet.
Skaters working on STAGE 5 and below, as well as all skaters in the PowerSkate program, MUST wear CSA approved hockey helmets.
Skaters working on STAGE 6 or higher may choose to continue to wear a helmet at their discretion. The skater, parent/guardian have the final say as to whether or not the skater will or will not wear a helmet.
Coaches are in charge of ensuring what a skater wears on the ice is safe. This applies to clothing, hair, skates etc.
How should the hockey helmet fit?
A hockey helmet should fit snug to prevent any shifting and maximize protection. Make sure the chinstrap can be adjusted so it gently makes contact under the chin when fastened.
For an adjustable helmet, open it to the largest setting and gradually begin to downsize the helmet until a comfortably snug fit is achieved. The helmet should rest on the head so that the rim is one finger width above the eyebrow and making contact with the top of your head.
Although most helmets are lined with protective foam, some helmets will feel better than others. Try on different brands of helmets for fit and comfort.
All CSA certified helmets have a sticker indicating their certification.
Why only hockey helmets?
Hockey helmets are designed to help protect against head injuries occurring on ice, whether from a fall or collision. A bicycle helmet, for example, is designed to protect against head injuries should a fall occur while riding a bicycle. It is important to ensure that when a skater is on the ice, they are protected with equipment designed for their sport or activity.
Are face masks required as well?
Face masks are not mandatory; however young skaters may benefit from the added protection.
Are used hockey helmets acceptable?
Hockey helmets and face protectors sold in Canada must meet safety standards set by the Canadian Standards Association (CSA). If the CSA sticker is not present, throw the product away. Hockey helmets must have labelling with the date of manufacture and have a chin strap. CSA takes the position that the life span of a helmet is not easy to determine and so CSA does not give expiry dates for hockey helmets. CSA advocates that “consumers should exercise good judgement as to the suitability of a hockey helmet for play. Helmets that are cracked, have loose fitting or missing liner pieces, or that have been subjected to a severe blow should be replaced. For a hockey helmet to function effectively, it must be in very good working order and worn properly in accordance with the manufacturer’s instructions.”
Can a parent sign a waiver absolving the club from any liability and allow their child to participate without a helmet?
No. The requirement to wear a helmet is a Skate Canada Policy and all clubs and members must abide by our policies. Therefore, in order to participate in the CanSkate program all skaters who have not achieved Stage 5 in the CanSkate program or who lack good balance and control must wear a CSA approved hockey helmet while on the ice.
Why has up to and including Stage 5 been selected as the benchmark for helmet use?
Skaters who lack good control/balance when skating forward, backward and have difficulty stopping, as well as maneuvering around obstacles on the ice are at a higher risk of being unable to control a fall, regardless of their age.
The CanSkate program has been developed to introduce basic skating skills to beginners in a safe and sequential manner. The learning progressions leading to and included in Stage 5 allow skaters to gain the necessary skills (balance, agility, and control) required to safely participate on the ice. While it may be likely that many Stage 5 skaters can skate reasonably well, ice surfaces can be very unpredictable and there is always a risk of falling, no matter what stage a skater is at. CanSkaters participate in a group environment with other skaters on the ice of different levels who may fall and cause other skaters to fall.
This is an additional cost for parents. Does Skate Canada provide any incentives or fee reductions for CanSkate members having to purchase a helmet?
Most hockey helmets retail for approximately $50. Many CSA approved hockey helmets are adjustable and could be used for many years of skating both within the club and recreationally outdoors during the winter months. Skate Canada does not currently offer incentives for parents.
I am a coach. What do I do if there is a skater on the ice that should be wearing a helmet, but is not?
The helmet policy is not optional for clubs therefore should a skater who, according to our policy must wear a CSA approved hockey helmet, arrives at the rink and wishes to go on the ice without a helmet, he/she must be refused entry onto the ice surface.
Coaches are aware of this new policy and coaches should not be put into a situation where a skater who must wear a CSA approved hockey helmet is on the ice without the proper helmet. If this happens, the coach should escort the child off the ice as he/she does not meet the Skate Canada helmet policy requirement to participate in that program. Coaches must ensure the safety of the skaters at all times therefore if a skater is on the ice without an approved hockey helmet, this is a safety concern that must be addressed.
A coach cannot be reprimanded for enforcing Skate Canada Rules and Policies within a club.
Coaches should encourage and positively reinforce the use of hockey helmets in the CanSkate program
What other tips could you provide regarding prevention of falls and head injury?
There are several ways to avoid head injury, in addition to wearing a helmet. The following are some basic guidelines:
Use quality equipment - skates with good support, proper fit, laced correctly and sharpened regularly help the skater maintain control on the ice - therefore less chance of falling
Dress appropriately - no scarves, overly bulky snowsuits, or hair in the face as this may restrict movement, vision
Warm up and cool down appropriately - to avoid muscle strain and stress on the joints
Use skill progressions to prepare for more difficult moves; coach must ensure that beginners are taught proper way to fall and get up
Ensure coaches have valid first aid certification
Group activity and practice areas must be well-supervised; during skill circuits and drills, skaters should be travelling in one direction to avoid collisions.
Use pylons to mark any holes or cracks on the ice.
Teaching aids must be safe and appropriate for the level of skater.
Ensure sufficient space between skaters while executing skills.
The number of skaters on the ice should be appropriate to the size and skill level of the skaters, the size of the ice surface and the nature of the activity.
Enforce on-ice safety rules:
get up quickly after falling down
look in the direction of travel when skating backwards
no pushing, playing tag or other horse play
no gum, candy on the ice
keep rink doors closed during sessions
stops should be done a safe distance from the boards
keep first aid kit accessible
My club is planning to host a Bring a Friend Day and there will be participants on the ice whose skating skill level may not be known prior to the session beginning. What should our club do?
In order to ensure the safety of all the skaters all "friends" must wear a CSA approved hockey helmet, no matter their skating ability. This will also ensure the coach(es) will be able to begin the session promptly engaging the participants which will provide a positive and fun experience for everyone.
How can I identify a hockey helmet that is CSA approved? Where will the logo appear on the hockey helmet?
The CSA approved logo will be found on the back of the hockey helmet affixed to the outer shell of the helmet. For more information about CSA standards visit www.csa-international.org
-
GENERAL
All Skate Canada member clubs and skating schools who offer a CanSkate program must ensure all CanSkate and Adult CanSkate participants up to and including Stage 5 must wear a CSA approved hockey helmet while on the ice.
This policy also applies to all other Skate Canada programs, therefore Clubs and skating schools may choose to expand the use of CSA approved hockey helmets in their club as they see necessary.
In general, anyone who lacks good control/balance when skating forward, backward and has difficulty stopping, as well as maneuvering around obstacles on the ice must wear a CSA approved hockey helmet.
Clubs and skating schools must ensure this policy is enforced during all skating activities including competitions, carnival days or any other special on ice activities throughout the season for this level of skater.
This policy is a minimum standard. Sections, at their discretion, may impose a higher standard which all clubs and skating schools within the sections’ boundaries must adopt and implement.
HELMET USE DURING A COMPETITION OR TEST DAY
A skater beyond a CanSkate Stage 5 level that chooses to wear a CSA approved hockey helmet during a competition or test day will not be subjected to any deductions in relation to the use of a CSA approved hockey helmet.
-
Purpose
The purpose of Skate Canada’s Code of Ethics is to outline the organization’s expectations and guiding
principles for appropriate decision making and behaviour.
Scope
This code of ethics applies to all skaters, officials, coaches, employees, board members, volunteers,
alumni, and hall of fame members of Skate Canada and its affiliate organizations. This code of ethics also
applies to parents and guardians who participate in and observe related activities.
Code of Ethics
I will conduct myself in a manner that is of the highest standards, follows Skate Canada’s vision and mission, and is athlete-centered. I will treat all people with respect, dignity, and sportsmanship.
I will act on the belief that the athlete as a person is more important than their success or my success in the sport.
I will conduct myself professionally during all interactions in and surrounding Skate Canada activities.
I will use positive discipline that includes setting fair rules, listening, problem-solving, encouraging, and being a good example. I will not use harmful methods such as but not limited to hitting, name-calling, yelling, or using insults, intimidation, or rejection.
I will disclose any conflict of interest and not allow myself to be influenced in a way that could conflict with the best interest of the organization or the organization’s reputation.
I will not engage in behaviour that is intended to wrongfully manipulate the outcome of a competition or test.
I will respect the coach/athlete relationship and will not solicit the athlete/s of another coach.
I will never engage in any exploitative, abusive, or corrupt relationships. I will always act in a kind and judicious manner.
I will support an inclusive sport for all, regardless of race, ancestry, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status, disability or any other ground of discrimination prohibited by human rights legislation.
I agree to follow the ISU’s Code of Ethics at all hosted and non-hosted ISU events.
I agree to advocate and practice the principles of Safe Sport.
I will not participate in activities that are abusive or criminal. I will also not participate in activities that disrespect human rights or that risk the reputation of Skate Canada.
I will adhere to all federal, provincial, municipal, and host country laws.
I will notify Skate Canada if I face any new related criminal charges, ongoing criminal investigations, convictions, or bail conditions.
I will not use my power or authority in an attempt to coerce another person to engage in sexual activity or to participate in unethical and/or criminal activities.
I will not in any way behave sexually with children or youth. This includes but is not limited to the use of sexual jokes, language, and/or names; participation in sexual touching and/or exploitation; the use of, reference to, or participation in pornography.
I will not participate in any form of bullying, harassment, discrimination, physical or verbal abuse, neglect, intimidation, or exploitation.
I will not use technology or social media to disrespect or exploit others.
I will not abuse or exploit children or youth in any way and will immediately report to the appropriate authorities and Skate Canada (safesport@skatecanada.ca) if I see or suspect anyone else doing so.
I will not possess, use, or promote the use of illegal substances or performance enhancing drugs.
I will follow all of Skate Canada’s bylaws, policies, and rules and commit to reading all amendments and updates at the time of registration and throughout the year.
I will not attempt to cover up or conceal any conduct of an individual that is, or may be, in breach of this Code and will report any violations.
I will fully cooperate with Skate Canada’s investigations.
I understand that a violation of this Code on my part may be subject to disciplinary action up to and including expulsion from Skate Canada.
The above commitments constitute Skate Canada’s Code of Ethics
-
1. Inclusivity Policy
Oshawa Skating Club strives to have an inclusive, safe, and fun environment. This policy is to let our
members know they are safe and accepted at our club. As such all OSC members can rest assured that
we take all member’s safety seriously.
The club will ensure that:
1) no person will be discriminated against for gender, sexuality, religion, race, ethnicity, or
disability.
2) bullying, discrimination, or hate speech will not be tolerated.
3) there is an equitable experience for all members. Please contact our Programs Chair at
programs@oshawaskating.com to ensure we have all necessary information to ensure your
skater has a fun and safe environment to learn.
If at any time you feel unsafe, discriminated against, or bullied please follow our Dispute resolution
policy and notify the club as soon as possible. All OSC members deserve to feel safe and welcome.
-
Dispute Resolution Policy- PDF
2. Dispute Resolution Policy
This policy is to ensure that skaters, coaches, parents, and volunteers have a safe and comfortable
environment. All Oshawa Skating Club members are ensured to have a respectful, inclusive, and safe
environment. The Club has zero tolerance for harassment and bullying. All members must read and
comply with Skate Canada’s Code of Conduct. Oshawa Skating Club will follow the procedure outlined
below when a dispute or situation is brought to our attention.
1) A dispute will be submitted in writing to the Membership Chair at
membersrep@oshawaskating.com. The volunteer will acknowledge receipt of the dispute
and let you know the Safe Sport Committee will be reviewing the dispute or complaint.
You may be requested to clarify your desired outcome.
2) Once the committee has assessed the dispute, separate meetings will be held with both
parties involved. The member the dispute is against will be given a copy of the dispute, to
inform them of the purpose of the meeting.
3) At this point the committee will bring the dispute to the Board for further instruction. There
are a few ways the dispute can proceed. They are as follows:
a. a discussion between parties, with a Club mediator, to come to a mutually agreeable
solution.
b. further investigation by the Club, to which point there may be a suspension of
membership until a decision can be made.
c. escalation of the dispute to Skate Ontario if the Board feels it involves a conflict of
interest or that it needs to be escalated for stronger penalties or further investigation.
d. contact police will be made if the situation warrants it.
The goal of dispute resolution is to come to a mutually agreeable solution with help from our Safe Sport
Committee.
Member Disciplinary Actions
The Board reserves the right to penalize members that do not follow the Club’s operational documents
or Skate Canada’s Code of Conduct. All Members penalized will be classified as being in “Bad Standing”.
Members can be penalized for the following reasons:
1) Nonpayment of fees - No communication, no payment, still skating. This can result in
suspension of membership, at members expense, until fees are paid.
2) Investigation into discrimination, harassment and bullying - After interview showing cause
for further investigation. This can result in suspension of membership, at members expense,
until investigation is complete, and membership is either reinstated or removed completely.
3) Skate Canada code of conduct breach could result in:
a. Removal from session for yelling, coaching from boards, or disrupting the session. If
behavior continues after first removal, there will be no ability for the offending member
to watch sessions or events.
b. Suspension of membership indefinitely.
-
Financial Transparency Policy- PDF
3. Financial Transparency Policy
The Club will ensure to work conservatively while making budgets and will work “within our means”. The
Board of Directors will be transparent with financials and review financials quarterly to ensure they
operate within the budget and if changes need to be made to allow fiscal responsibility.
Fees are determined by the Board. The formula is as follows.
1) Session fees are based on a base fee for a 50-minute session, which is then divided into
smaller amounts to add extra for longer sessions.
a. i.e. $20.00 (base fee)/ 5 (for 10-minute fee) = $4.00 for 10 minutes
b. i.e. $20.00 (base fee)/ 10 (for 5-minute fee) = $2.00 for 5 minutes
c. i.e. $20.00 + $4.00 + $2.00 = $26.00 for a 65-minute session
2) StarSkate sessions will have added a group fee per lesson.
a. i.e. $1.00 per group lesson
b. i.e. $26.00 (65 Minute Session) + $2.00 (2 group lessons) = $28.00 for a session
3) Total fees are charged based on the number of sessions in the season.
a. i.e. 19 (sessions available) x $28.00 (session fee) = $532.00 (for whole season)
Extra Yearly Fees
1) Oshawa Skating Club Membership Fee - This fee is used to help with general running of the
club, including but not limited to:
a. Banking, transaction and registration fees.
b. Website, email, and other general management needs.
2) Fundraising fee- The club depends partially on fundraising. This fee is added and can be
recovered as members have the option to sell a booklet of tickets, chocolates or another
product at equal cost.
3) Skate Canada Fee - This fee is a flow through fee. This funds member’s registration with
Skate Canada and Skate Ontario.
a. 50% stays with Skate Canada, the other 50% goes to Skate Ontario
b. This fee includes your skater's insurance.
4) Safe Sport Fee - Is sometimes included with the Skate Canada Fee.
a. This fee covers Safe Sport in our club.
b. This ensures all our members have a safe, inclusive, and comfortable environment.
Volunteer Recognition
1) Program Assistants, Committee members and general volunteers:
a. Will receive $5.00 an hour towards club fees (for help with CanSkate), unless the
volunteer uses the hours towards school volunteer hours, up to 40 hours.
b. Volunteers will receive a gift related to skating, whether hockey or figure skating.
c. Volunteers who are not club session participants will receive a gift card in an amount of
the Board’s choosing, unless they are receiving school volunteer hours.
d. All recognition will be done at the club’s awards banquet and runs our fiscal year- Aril 1st
to March 31st
2) Event Volunteersa.
Will receive free event admittance, if tickets are limited, they will be instructed where
they can watch from.
i. Skaters participating in event, i.e. Seminar, still pay the fee to participate.
b. Any additional recognition will be done at or just after the event.
3) Board of Directorsa.
Board Members get the same recognition as general members but do not receive $5.00
towards fees for their volunteer service. Their skaters will receive the same benefits as
other skaters.
b. Long meetings may require meals and refreshments.
c. The club can buy jackets and other club merchandise to allow Directors better
recognition at the rink during events and sessions.
4) Club Awards -
a. Program Assistant of the Year - name on club trophy, keepsake trophy, flowers
b. Program Assistant Excellence - Keepsake trophy, flowers
c. Volunteer of the Year - name on club trophy, keepsake trophy, flowers
Skater Recognition-
1) Club Awards- Qualifications for Awards:
a. Canskate of the Year- gold medal, name on club plaque
b. CanSkate Excellence- silver medal each
c. PreCanSkate Shining Star- silver medals
d. PreStarSkate Excellence- silver medals
e. Hockey Skills Excellence- silver Medal
f. Adult LTS Excellence- gold medal
g. Teen LTS Excellence- gold medal
h. Don Jackson Award- name on club trophy, keepsake trophy, flowers
i. Stephanie Gaetz Award - name on club trophy, keepsake trophy, flowers
j. Always Smile Award- Name on club trophy, keepsake trophy, flowers
k. StarSkate Sportsmanship Award- Name on Club Plaque, Keepsake trophy, flowers
l. Osborne Colsen Award - 1 main award, 2 sub awards
i. Best Artistic Award - (Main Award)- name on club trophy, keepsake trophy,
flowers, and $100 OSC scholarship (gift certificate for club skaters, cheque for
non-club skaters)
ii. Developing Artistic Award - (Secondary Award) name on Club trophy, keepsake
trophy, flowers, and $50 OSC scholarship
iii. Beginning Artistic Award - (Secondary Award) name on Club trophy, keepsake
trophy, flowers, and $50 OSC scholarship
2) Gold and Diamond Test Completion Recognition will be as follows:
a. First Gold Test- name on club trophy, gold test certificate, SC gold pin for discipline, OSC
pendant, flowers
b. Second and Third Gold Test - name on club trophy, gold test certificate, SC gold pin for
discipline, flowers
c. Forth Gold Test - name on club trophy, gold test certificate, SC gold pin for discipline,
personalized framed photo, flowers
d. Diamond Test - A special engraved resin diamond, SC diamond pin, flowers
3) Bursaries will be provided for the following:
a. Provincial/Sectional Competition Qualify & Compete - $125.00
b. National Competition Stage 1 Qualify and Compete - another $125.00
c. Skate Canada Nationals, Stage 2, Qualify and Compete - another $125.00
d. International Competitions - Board to decide amount
-
Session Safety Policy- PDF
4. Session Safety Policy
All Members- On and Off Ice
1) Skates may not be put on in the lobby. Delpark Homes Centre requires all skaters to use
the assigned dressing rooms for changing into skates and skating attire. Check the change
room number on the TV screen as you enter the arena.
2) The City of Oshawa requires all skaters, parents and coaches to adhere to fire evacuation
policies. If the alarm is sounded all individuals must evacuate immediately from the
building using the nearest exit and may not re-enter until the arena staff informs them that
the hazard has been cleared.
3) The City of Oshawa requires that all skaters exit the ice when the Zamboni door opens or
the buzzer is sounded. They may not enter the ice surface until the Zamboni door has been
fully closed.
4) No parents or guardians should be coaching, lecturing, or encouraging from the boards,
only coaches and program assistants can coach skaters.
CanSkate Sessions- Includes, PreCanSkate, Hockey/Ringette Skills, PreStarSkate,
Adult/Teen Learn to Skate.
The following guidelines and rules are for skaters, parents and spectators:
1) Please try to have only one parent/guardian in the change room to avoid overcrowding.
2) Do not bang on the glass or yell from off-ice. Skaters need to concentrate on the instruction
and need to be aware of their surroundings. Distractions can lead to injury.
3) Please do not open doors once closed, if you need assistance, please go to the CanSkate
table.
4) Do not enter the player’s boxes, they are for emergencies and to allow off ice volunteers to
assist on-ice coaches if needed.
5) Please move to the stands, or seating area, away from the player’s box. The player’s boxes
provide us areas used to evacuate the skaters in case of emergency.
6) The maximum number on a session is 60 skaters… each session max may be different based
on coach or PA availability. Our sessions are 1 coach to 10 skaters with PAs assisting. The
club can change these ratios at any time.
StarSkate Sessions- Figure Skating
The following guidelines and rules are for and rules are for skaters, parents and spectators on
StarSkate sessions:
1) Skaters need to be aware at all times of their surroundings to avoid serious collisions. Priority
of right of way shall be as follows whenever possible:
a) skaters with music
b) skaters in lesson
c) all other skaters
2) Due to on-ice skater safety issues, parents are not permitted to coach, teach, lecture, or
encourage at the boards. Interrupting focus during a moving session is considerably
dangerous. Parents should enjoy watching their skater from the lobby or the stands.
3) Skaters should commit to an energized work ethic that enhances the training environment.
Please do not socialize with skaters or coaches mid ice.
4) Lying on the ice is a signal of injury. Please be sure to keep moving or step off the ice if you
need a break.
5) Maximum numbers on ice during a session will be:
a) Single level session - 23 skaters
b) 2 level session - 18 skaters
c) OPEN session - 15 skaters
Playing Music
● Solos will be played on a rotating basis during free skate. Skaters may request music but are
given second priority to coaches’ requests. With coach approval skaters may change the music.
There should only be 1 skater in the music box at a time.
-
Assessment Day Policy- PDF
5. Assessment Day Procedure
1)
Coach assessed Tests:
a. Skater/Parent will be told about the assessment. Payment will be made by cash or
cheque. Electronic payment is an option, but proof of payment must be given to the
coach to include with the envelope to avoid delay of assessment submission.
b. Envelopes will be available in the office, the coach will submit completed tests and
payments in the envelope. Completed envelopes should be put in the office in the
Assessment Chair’s slot or the locked drop box.
c.
Coaches should update their skater’s completed tests in Uplifter. To avoid skaters not
being able to sign up for their new level session which is prevented until all required
tests are completed.
2)
High Assessment days - STAR 6-10, Gold, Diamond
a. The Skate Canada STAR program includes tests in skating skills, free skating, artistry, and
dance.
b. High assessment days are determined by the Club Executive and approved by the Skate
Ontario Section (SO). STAR 1-5 tests are done during skating sessions.
c.
For a skater to participate in an assessment, the skater must have a current registration
number, must have assessment fee(s) prepaid and must meet eligibility requirements
that have been verified prior to the test.
d. Four weeks prior to Club assessment day:
i. Coaches will submit preliminary assessment lists (skater names & tests to be
tried) to the Assessment Chair.
e. Two weeks prior to Club assessment day:
i. Final assessment lists will be verified by the coaches.
f.
One week prior to Club assessment day:
i. The assessment day schedule will be posted.
ii. Assessment times will be based on the availability of the judges/evaluators.
iii. Cash, cheque, e-transfer or money order are acceptable forms of payment.
g. Should a skater withdraw from an assessment(s) within fourteen days of the assessment
day and/or after the final assessment schedule has been posted, all test fees are
deemed due and payable.
h. Assessment Day:
i. Skaters should arrive at least one hour prior to their scheduled test time –
except for the first test of the day where 15 to 20 minutes is sufficient.
ii. Assessment fees are due at time of arrival and must be paid before a skate is
permitted to test. They must be given to the Assessment Chair or placed in an
envelope with skater information in the locked drop box at arena reception.
-
Club Communications Policy- PDF
6. Club Communication
Responses to Member’s Queries
1) Acknowledgement of member communications shall be made within 48 hrs directly to the
member. Where a ruling is possible based on existing OSC policy, such ruling will be
communicated to the member within 3 business days. Where the member request requires a
new policy or an interpretation of an existing policy, the President of the OSC will decide, in
his/her sole discretion, to place the item on the agenda for an upcoming Board meeting, if the
request is received at least 2 business days prior to a planned Board meeting; defer the matter
to a future Board meeting if received after 2 business days prior to a planned Board meeting; or
convene an emergency meeting of the Board within permissible time frames.
2) If you do not receive communication back please email president@oshawaskating.com for a
direct reply.
Responses to Coach's Queries
1) Acknowledgement of coach’s communication shall be made within 48 hrs directly to the coach.
Where a ruling is possible based on existing OSC policy, such ruling will be communicated to the
coach within 3 business days. Where a coach’s request requires a new policy or an
interpretation of an existing policy, the President of the OSC will decide, in his/her sole
discretion, to place the item on the agenda for an upcoming Board meeting, if the request is
received at least 2 business days prior to a planned Board meeting; defer the matter to a future
Board meeting if received after 2 business days prior to a planned Board meeting; or convene an
emergency meeting of the Board within permissible time frames.
Notifications and emails -
1) Please keep an eye on your email and make sure your current email is in the Uplifter system.
2) All updates and news about your session will be sent to you as soon as possible.
You may opt out of emails, but you may miss vital information about your sessions or upcoming events,
including but not limited to session changes, safety information, carnival and fun events
-
Privacy Policy- PDF
7. Privacy Policy
1) All participant information is confidential to the club. The Board, Committee members, and
coaches sign a confidentiality agreement - See appendix A of this policy.
2) The club is required to share information (listed below) with the City of Oshawa, Skate Canada,
Skate Ontario, and surrounding Club’s for assessment days and registration.
a. City Of Oshawa may require:
i. participant Name
ii. address with City
iii. birthdate
iv. session registered for
b. Skate Canada & Skate Ontario-For will, requirement for registration:
i. participant name
ii. address with postal code
iii. email address
iv. birthdate
c. Other Skating Club’s may need (if requested):
i. Skate Canada number
ii. account Standing- if member is in good or bad standing - as outlined in the
Dispute Resolution Policy
iii. participant’s coach
Appendix A- Privacy Policy
Confidentiality Agreement
The preservation of confidential information regarding club member matters and other
confidential information relating to the business of the Oshawa Skating Club is crucial to
ensure the integrity of the club and must be maintained by all executive members and directors,
always including ex-officio executive members and non-board members of board committees.
“Confidential information” means all information obtained, in any form, in my role as a member of the
Oshawa Skating Club.
The following confidential information, if disclosed outside of the OSC Executive, has the potential to
cause harm to a member, coach or the Oshawa Skating Club itself and therefore must be kept in the
strictest of confidence:
● fiduciary and business matters
● member, executive, or coach personal information
● coaching disputes
● discussions between members of the executive
If a member has any doubt as to whether or not certain information is confidential, he/she shall obtain
direction from the Board Chair.
I, _________________________________________ acknowledge that I have read and understand this
agreement and will hold in confidence all club matters that come to my attention in my role as a
member of the Oshawa Skating Club.
__________________________________ _________________________
Signature Date
__________________________________ _________________________
Witness Date
-
Last updated September 08, 2023
AGREEMENT TO OUR LEGAL TERMS
We are Oshawa Skating Club ("Company," "we," "us," "our"), a company registered in Canada at RITSON CENTRE P.O. BOX 82516, , Oshawa, Ontario L1G 7W7.
We operate the website https://www.oshawaskating.com/ (the "Site"), as well as any other related products and services that refer or link to these legal terms (the "Legal Terms") (collectively, the "Services").
You can contact us by email at contactus@oshawaskating.com or by mail to RITSON CENTRE P.O. BOX 82516, , Oshawa, Ontario L1G 7W7, Canada.
These Legal Terms constitute a legally binding agreement made between you, whether personally or on behalf of an entity ("you"), and Oshawa Skating Club, concerning your access to and use of the Services. You agree that by accessing the Services, you have read, understood, and agreed to be bound by all of these Legal Terms. IF YOU DO NOT AGREE WITH ALL OF THESE LEGAL TERMS, THEN YOU ARE EXPRESSLY PROHIBITED FROM USING THE SERVICES AND YOU MUST DISCONTINUE USE IMMEDIATELY.
Supplemental terms and conditions or documents that may be posted on the Services from time to time are hereby expressly incorporated herein by reference. We reserve the right, in our sole discretion, to make changes or modifications to these Legal Terms at any time and for any reason. We will alert you about any changes by updating the "Last updated" date of these Legal Terms, and you waive any right to receive specific notice of each such change. It is your responsibility to periodically review these Legal Terms to stay informed of updates. You will be subject to, and will be deemed to have been made aware of and to have accepted, the changes in any revised Legal Terms by your continued use of the Services after the date such revised Legal Terms are posted.
All users who are minors in the jurisdiction in which they reside (generally under the age of 18) must have the permission of, and be directly supervised by, their parent or guardian to use the Services. If you are a minor, you must have your parent or guardian read and agree to these Legal Terms prior to you using the Services. We recommend that you print a copy of these Legal Terms for your records.
TABLE OF CONTENTS
1. OUR SERVICES
2. INTELLECTUAL PROPERTY RIGHTS
3. USER REPRESENTATIONS
4. USER REGISTRATION
5. PRODUCTS
6. PURCHASES AND PAYMENT
7. RETURN POLICY
8. PROHIBITED ACTIVITIES
9. USER GENERATED CONTRIBUTIONS
10. CONTRIBUTION LICENSE
11. SERVICES MANAGEMENT
12. PRIVACY POLICY
13. TERM AND TERMINATION
14. MODIFICATIONS AND INTERRUPTIONS
15. GOVERNING LAW
16. DISPUTE RESOLUTION
17. CORRECTIONS
18. DISCLAIMER
19. LIMITATIONS OF LIABILITY
20. INDEMNIFICATION
21. USER DATA
22. ELECTRONIC COMMUNICATIONS, TRANSACTIONS, AND SIGNATURES
23. MISCELLANEOUS
24. CONTACT US
1. OUR SERVICES
The information provided when using the Services is not intended for distribution or use by any person or entity in any jurisdiction or country where such distribution or use would be contrary to law or regulation or which would subject us to any registration requirement within such jurisdiction or country. Accordingly, those persons who choose to access the Services from other locations do so on their own initiative and are solely responsible for compliance with local laws, if and to the extent local laws are applicable.
2. INTELLECTUAL PROPERTY RIGHTS
Our intellectual property
We are the owner or the licensee of all intellectual property rights in our Services, including all source code, databases, functionality, software, website designs, audio, video, text, photographs, and graphics in the Services (collectively, the "Content"), as well as the trademarks, service marks, and logos contained therein (the "Marks"). Our Content and Marks are protected by copyright and trademark laws (and various other intellectual property rights and unfair competition laws) and treaties in the United States and around the world. The Content and Marks are provided in or through the Services "AS IS" for your personal, non-commercial use only.
Your use of our Services
Subject to your compliance with these Legal Terms, including the "PROHIBITED ACTIVITIES" section below, we grant you a non-exclusive, non-transferable, revocable license to:
access the Services; and
download or print a copy of any portion of the Content to which you have properly gained access.
solely for your personal, non-commercial use . Except as set out in this section or elsewhere in our Legal Terms, no part of the Services and no Content or Marks may be copied, reproduced, aggregated, republished, uploaded, posted, publicly displayed, encoded, translated, transmitted, distributed, sold, licensed, or otherwise exploited for any commercial purpose whatsoever, without our express prior written permission.
If you wish to make any use of the Services, Content, or Marks other than as set out in this section or elsewhere in our Legal Terms, please address your request to: contactus@oshawaskating.com . If we ever grant you the permission to post, reproduce, or publicly display any part of our Services or Content, you must identify us as the owners or licensors of the Services, Content, or Marks and ensure that any copyright or proprietary notice appears or is visible on posting, reproducing, displaying our Content.
We reserve all rights not expressly granted to you in and to the Services, Content, and Marks.
Any breach of these Intellectual Property Rights will constitute a material breach of our Legal Terms and your right to use our Services will terminate immediately.
Your submissions
Please review this section and the " PROHIBITED ACTIVITIES " section carefully prior to using our Services to understand the (a) rights you give us and (b) obligations you have when you post or upload any content through the Services.
Submissions: By directly sending us any question, comment, suggestion, idea, feedback, or other information about the Services ( "Submissions" ), you agree to assign to us all intellectual property rights in such Submission. You agree that we shall own this Submission and be entitled to its unrestricted use and dissemination for any lawful purpose, commercial or otherwise, without acknowledgment or compensation to you.
You are responsible for what you post or upload: By sending us Submissions through any part of the Services you:
confirm that you have read and agree with our " PROHIBITED ACTIVITIES " and will not post, send, publish, upload, or transmit through the Services any Submission that is illegal, harassing, hateful, harmful, defamatory, obscene, bullying, abusive, discriminatory, threatening to any person or group, sexually explicit, false, inaccurate, deceitful, or misleading;
to the extent permissible by applicable law, waive any and all moral rights to any such Submission;
warrant that any such Submission are original to you or that you have the necessary rights and licenses to submit such Submissions and that you have full authority to grant us the above-mentioned rights in relation to your Submissions ;
and warrant and represent that your Submissions do not constitute confidential information.
You are solely responsible for your Submissions and you expressly agree to reimburse us for any and all losses that we may suffer because of your breach of (a)this section, (b) any third party’s intellectual property rights, or (c) applicable law.
3. USER REPRESENTATIONS
By using the Services, you represent and warrant that: ( 1 ) all registration information you submit will be true, accurate, current, and complete; ( 2 ) you will maintain the accuracy of such information and promptly update such registration information as necessary; ( 3 ) you have the legal capacity and you agree to comply with these Legal Terms; ( 4 ) you are not a minor in the jurisdiction in which you reside , or if a minor, you have received parental permission to use the Services ; ( 5 ) you will not access the Services through automated or non-human means, whether through a bot, script or otherwise; ( 6 ) you will not use the Services for any illegal or unauthorized purpose; and ( 7 ) your use of the Services will not violate any applicable law or regulation.
If you provide any information that is untrue, inaccurate, not current, or incomplete, we have the right to suspend or terminate your account and refuse any and all current or future use of the Services (or any portion thereof).
4. USER REGISTRATION
You may be required to register to use the Services. You agree to keep your password confidential and will be responsible for all use of your account and password. We reserve the right to remove, reclaim, or change a username you select if we determine, in our sole discretion, that such username is inappropriate, obscene, or otherwise objectionable.
5. PRODUCTS
We make every effort to display as accurately as possible the colors , features, specifications, and details of the products available on the Services. However, we do not guarantee that the colors , features, specifications, and details of the products will be accurate, complete, reliable, current, or free of other errors, and your electronic display may not accurately reflect the actual colors and details of the products. All Products are subject to availability , and we cannot guarantee that items will be instock. We reserve the right to discontinue any products at any time for any reason. Prices for all products are subject to change.
6. PURCHASES AND PAYMENT
We accept the following forms of payment:
- Visa
- Mastercard
You agree to provide current, complete, and accurate purchase and account information for all purchases made via the Services. You further agree to promptly update account and payment information, including email address, payment method, and payment card expiration date, so that we can complete your transactions and contact you as needed. Sales tax will be added to the price of purchases as deemed required by us. We may change prices at any time. All payments shall be in Canadian dollars.
You agree to pay all charges at the prices then in effect for your purchases and any applicable shipping fees, and you authorize us to charge your chosen payment provider for any such amounts upon placing your order. We reserve the right to correct any errors or mistakes in pricing, even if we have already requested or received payment.
We reserve the right to refuse any order placed through the Services. We may, in our sole discretion, limit or cancel quantities purchased per person, per household, or preorder. These restrictions may include orders placed by or under the same customer account, the same payment method, and/or orders that use the same billing or shipping address. We reserve the right to limit or prohibit orders that, in our sole judgment , appear to be placed by dealers, resellers, or distributors.
7. RETURN POLICY
All sales are final and no refund will be issued.
8. PROHIBITED ACTIVITIES
You may not access or use the Services for any purpose other than that for which we make the Services available. The Services may not be used in connection with any commercial endeavors except those that are specifically endorsed or approved by us.
As a user of the Services, you agree not to:
Systematically retrieve data or other content from the Services to create or compile, directly or indirectly, a collection, compilation, database, or directory without written permission from us.
Trick, defraud, or mislead us and other users, especially in any attempt to learn sensitive account information such as user passwords.
Circumvent, disable, or otherwise interfere with security-related features of the Services, including features that prevent or restrict the use or copying of any Content or enforce limitations on the use of the Services and/or the Content Contained therein.
Disparage, tarnish, or otherwise harm, in our opinion, us and/or the Services.
Use any information obtained from the Services in order to harass, abuse, or harm another person.
Make improper use of our support services or submit false reports of abuse or misconduct.
Use the Services in a manner inconsistent with any applicable laws or regulations.
Engage in unauthorized framing of or linking to the Services.
Upload or transmit (or attempt to upload or to transmit) viruses, Trojan horses,or other material, including excessive use of capital letters and spamming(continuous posting of repetitive text), that interferes with any party’s uninterrupted use and enjoyment of the Services or modifies, impairs, disrupts, alters, or interferes with the use, features, functions, operation, or maintenance of the Services.
Engage in any automated use of the system, such as using scripts to send comments or messages, or using any data mining, robots, or similar data gathering and extraction tools.
Delete the copyright or other proprietary rights notice from any Content.
Attempt to impersonate another user or person or use the username of another user.
Upload or transmit (or attempt to upload or to transmit) any material that acts as a passive or active information collection or transmission mechanism, including without limitation, clear graphics interchange formats ( "gifs" ), 1×1pixels, web bugs, cookies, or other similar devices (sometimes referred to as "spyware" or "passive collection mechanisms" or "pcms" ).
Interfere with, disrupt, or create an undue burden on the Services or the networks or services connected to the Services.
Harass, annoy, intimidate, or threaten any of our employees or agents engaged in providing any portion of the Services to you.
Attempt to bypass any measures of the Services designed to prevent or restrict access to the Services, or any portion of the Services.
Copy or adapt the Services' software, including but not limited to Flash, PHP,HTML, JavaScript, or other code.
Except as permitted by applicable law, decipher, decompile, disassemble, or reverse engineer any of the software comprising or in any way making up apart of the Services.
Except as may be the result of standard search engine or Internet browser usage, use, launch, develop, or distribute any automated system, including without limitation, any spider, robot, cheat utility, scraper, or offline reader that accesses the Services, or use or launch any unauthorized script or other software.
Use a buying agent or purchasing agent to make purchases on the Services.
Make any unauthorized use of the Services, including collecting usernames and/or email addresses of users by electronic or other means for the purpose of sending unsolicited email, or creating user accounts by automated means or under false pretenses .
Use the Services as part of any effort to compete with us or otherwise use the Services and/or the Content for any revenue-generating endeavor or commercial enterprise.
9. USER GENERATED CONTRIBUTIONS
The Services does not offer users to submit or post content. We may provide you with the opportunity to create, submit, post, display, transmit, perform, publish, distribute, or broadcast content and materials to us or on the Services, including but not limited to text, writings, video, audio, photographs, graphics, comments, suggestions, or personal information or other material (collectively, "Contributions" ).Contributions may be viewable by other users of the Services and through third-party websites. When you create or make available any Contributions, you hereby represent and warrant that:
The creation, distribution, transmission, public display, or performance, and then accessing, downloading, or copying of your Contributions do not and will not infringe the proprietary rights, including but not limited to the copyright, patent, trademark, trade secret, or moral rights of any third party.
You are the creator and owner of or have the necessary licenses , rights, consents, releases, and permissions to use and to authorize us, the Services, and other users of the Services to use your Contributions in any manner contemplated by the Services and these Legal Terms.
You have the written consent, release, and/or permission of each and every identifiable individual person in your Contributions to use the name or likeness of each and every such identifiable individual person to enable inclusion and use of your Contributions in any manner contemplated by the Services and these Legal Terms.
Your Contributions are not false, inaccurate, or misleading.
Your Contributions are not unsolicited or unauthorized advertising, promotional materials, pyramid schemes, chain letters, spam, mass mailings, or other forms of solicitation.
Your Contributions are not obscene, lewd, lascivious, filthy, violent, harassing, libelous , slanderous, or otherwise objectionable (as determined by us).
Your Contributions do not ridicule, mock, disparage, intimidate, or abuse anyone.
Your Contributions are not used to harass or threaten (in the legal sense of those terms) any other person and to promote violence against a specific person or class of people.
Your Contributions do not violate any applicable law, regulation, or rule.
Your Contributions do not violate the privacy or publicity rights of any third party.
Your Contributions do not violate any applicable law concerning child pornography, or otherwise intended to protect the health or well-being of minors.
Your Contributions do not include any offensive comments that are connected to race, national origin, gender, sexual preference, or physical handicap.
Your Contributions do not otherwise violate, or link to material that violates, any provision of these Legal Terms, or any applicable law or regulation.
Any use of the Services in violation of the foregoing violates these Legal Terms and may result in, among other things, termination or suspension of your rights to use the Services.
10. CONTRIBUTION LICENSE
You and Services agree that we may access, store, process, and use any information and personal data that you provide and your choices (including settings).
By submitting suggestions or other feedback regarding the Services, you agree that we can use and share such feedback for any purpose without compensation to you.
We do not assert any ownership over your Contributions. You retain full ownership of all of your Contributions and any intellectual property rights or other proprietary rights associated with your Contributions. We are not liable for any statements or representations in your Contributions provided by you in any area on the Services. You are solely responsible for your Contributions to the Services and you expressly agree to exonerate us from any and all responsibility and to refrain from any legal action against us regarding your Contributions.
11. SERVICES MANAGEMENT
We reserve the right, but not the obligation, to: (1) monitor the Services for violations of these Legal Terms; (2) take appropriate legal action against anyone who, in our sole discretion, violates the law or these Legal Terms, including without limitation, reporting such user to law enforcement authorities; (3) in our sole discretion and without limitation, refuse, restrict access to, limit the availability of, or disable (to the extent technologically feasible) any of your Contributions or any portion thereof; (4) in our sole discretion and without limitation, notice, or liability, to remove from the Services or otherwise disable all files and content that are excessive in size or are in any way burdensome to our systems; and (5) otherwise manage the Services in a manner designed to protect our rights and property and to facilitate the proper functioning of the Services.
12. PRIVACY POLICY
We care about data privacy and security. By using the Services, you agree to be bound by our Privacy Policy posted on the Services, which is incorporated into these Legal Terms. Please be advised the Services are hosted in Canada . If you access the Services from any other region of the world with laws or other requirements governing personal data collection, use, or disclosure that differ from applicable laws in Canada , then through your continued use of the Services, you are transferring your data to Canada , and you expressly consent to have your data transferred to and processed in Canada.
13. TERM AND TERMINATION
These Legal Terms shall remain in full force and effect while you use the Services. WITHOUT LIMITING ANY OTHER PROVISION OF THESE LEGAL TERMS, WE RESERVE THE RIGHT TO, IN OUR SOLE DISCRETION AND WITHOUT NOTICE OR LIABILITY, DENY ACCESS TO AND USE OF THE SERVICES (INCLUDING BLOCKING CERTAIN IP ADDRESSES), TO ANY PERSON FOR ANY REASON OR FOR NO REASON, INCLUDING WITHOUT LIMITATION FOR BREACH OF ANY REPRESENTATION, WARRANTY, OR COVENANT CONTAINED IN THESE LEGAL TERMS OR OF ANY APPLICABLE LAW OR REGULATION. WE MAY TERMINATE YOUR USE OR PARTICIPATION IN THE SERVICES OR DELETE YOUR ACCOUNT AND ANY CONTENT OR INFORMATION THAT YOU POSTED AT ANYTIME, WITHOUT WARNING, IN OUR SOLE DISCRETION.
If we terminate or suspend your account for any reason, you are prohibited from registering and creating a new account under your name, a fake or borrowed name, or the name of any third party, even if you may be acting on behalf of the third party. In addition to terminating or suspending your account, we reserve the right to take appropriate legal action, including without limitation pursuing civil, criminal, and injunctive redress.
14. MODIFICATIONS AND INTERRUPTIONS
We reserve the right to change, modify, or remove the contents of the Services at anytime or for any reason at our sole discretion without notice. However, we have no obligation to update any information on our Services. We will not be liable to you or any third party for any modification, price change, suspension, or discontinuance of the Services.
We cannot guarantee the Services will be available at all times. We may experience hardware, software, or other problems or need to perform maintenance related to the Services, resulting in interruptions, delays, or errors. We reserve the right to change, revise, update, suspend, discontinue, or otherwise modify the Services at any time or for any reason without notice to you. You agree that we have no liability whatsoever for any loss, damage, or inconvenience caused by your inability to access or use the Services during any downtime or discontinuance of the Services. Nothing in these Legal Terms will be construed to obligate us to maintain and support the Services or to supply any corrections, updates, or releases in connection therewith.
15. GOVERNING LAW
These Legal Terms shall be governed by and defined following the laws of Canada . Oshawa Skating Club and yourself irrevocably consent that the courts of Canada shall have exclusive jurisdiction to resolve any dispute which may arise in connection with these Legal Terms.
16. DISPUTE RESOLUTION
You agree to irrevocably submit all disputes related to these Legal Terms or the legal relationship established by these Legal Terms to the jurisdiction of the Canada courts. Oshawa Skating Club shall also maintain the right to bring proceedings as to the substance of the matter in the courts of the country where you reside or, if these Legal Terms are entered into in the course of your trade or profession, the state of your principal place of business.
17. CORRECTIONS
There may be information on the Services that contains typographical errors, inaccuracies, or omissions, including descriptions, pricing, availability, and various other information. We reserve the right to correct any errors, inaccuracies, or omissions and to change or update the information on the Services at any time, without prior notice.
18. DISCLAIMER
THE SERVICES ARE PROVIDED ON AN AS-IS AND AS-AVAILABLE BASIS. YOU AGREE THAT YOUR USE OF THE SERVICES WILL BE AT YOUR SOLE RISK. TO THE FULLEST EXTENT PERMITTED BY LAW, WE DISCLAIM ALL WARRANTIES,EXPRESS OR IMPLIED, IN CONNECTION WITH THE SERVICES AND YOUR USE THEREOF, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. WE MAKE NO WARRANTIES OR REPRESENTATIONS ABOUT THE ACCURACY OR COMPLETENESS OF THE SERVICES' CONTENT OR THE CONTENT OF ANY WEBSITES OR MOBILE APPLICATIONS LINKED TO THE SERVICES AND WE WILL ASSUME NO LIABILITY OR RESPONSIBILITY FOR ANY (1) ERRORS, MISTAKES, OR INACCURACIES OF CONTENT AND MATERIALS, (2) PERSONAL INJURY OR PROPERTY DAMAGE, OF ANY NATURE WHATSOEVER, RESULTING FROM YOUR ACCESS TO AND USE OF THE SERVICES, (3) ANY UNAUTHORIZED ACCESS TO OR USE OF OUR SECURESERVERS AND/OR ANY AND ALL PERSONAL INFORMATION AND/OR FINANCIAL INFORMATION STORED THEREIN, (4) ANY INTERRUPTION OR CESSATION OF TRANSMISSION TO OR FROM THE SERVICES, (5) ANY BUGS,VIRUSES, TROJAN HORSES, OR THE LIKE WHICH MAY BE TRANSMITTED TOOR THROUGH THE SERVICES BY ANY THIRD PARTY, AND/OR (6) ANY ERRORS OR OMISSIONS IN ANY CONTENT AND MATERIALS OR FOR ANY LOSS OR DAMAGE OF ANY KIND INCURRED AS A RESULT OF THE USE OF ANY CONTENT POSTED, TRANSMITTED, OR OTHERWISE MADE AVAILABLE VIA THE SERVICES. WE DO NOT WARRANT, ENDORSE, GUARANTEE, OR ASSUME RESPONSIBILITY FOR ANY PRODUCT OR SERVICE ADVERTISED OR OFFERED BY A THIRD PARTY THROUGH THE SERVICES, ANY HYPERLINKED WEBSITE, OR ANY WEBSITE OR MOBILE APPLICATION FEATURED IN ANYBANNER OR OTHER ADVERTISING, AND WE WILL NOT BE A PARTY TO OR IN ANY WAY BE RESPONSIBLE FOR MONITORING ANY TRANSACTION BETWEEN YOU AND ANY THIRD-PARTY PROVIDERS OF PRODUCTS OR SERVICES. ASWITH THE PURCHASE OF A PRODUCT OR SERVICE THROUGH ANY MEDIUM OR IN ANY ENVIRONMENT, YOU SHOULD USE YOUR BEST JUDGMENT AND EXERCISE CAUTION WHERE APPROPRIATE.
19. LIMITATIONS OF LIABILITY
IN NO EVENT WILL WE OR OUR DIRECTORS, EMPLOYEES, OR AGENTS BE LIABLE TO YOU OR ANY THIRD PARTY FOR ANY DIRECT, INDIRECT,CONSEQUENTIAL, EXEMPLARY, INCIDENTAL, SPECIAL, OR PUNITIVE DAMAGES, INCLUDING LOST PROFIT, LOST REVENUE, LOSS OF DATA, OR OTHER DAMAGES ARISING FROM YOUR USE OF THE SERVICES, EVEN IF I HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. NOTWITHSTANDING ANYTHING TO THE CONTRARY CONTAINED HEREIN,OUR LIABILITY TO YOU FOR ANY CAUSE WHATSOEVER AND REGARDLESS OF THE FORM OF THE ACTION, WILL AT ALL TIMES BE LIMITED TO THE AMOUNT PAID, IF ANY, BY YOU TO US . CERTAIN US STATE LAWS AND INTERNATIONAL LAWS DO NOT ALLOW LIMITATIONS ON IMPLIED WARRANTIES OR THE EXCLUSION OR LIMITATION OF CERTAIN DAMAGES. IF THESE LAWS APPLY TO YOU, SOME OR ALL OF THE ABOVE DISCLAIMERS OR LIMITATIONS MAY NOT APPLY TO YOU, AND YOU MAY HAVE ADDITIONAL RIGHTS.
20. INDEMNIFICATION
You agree to defend, indemnify, and hold us harmless, including our subsidiaries, affiliates, and all of our respective officers, agents, partners, and employees, for and against any loss, damage, liability, claim, or demand, including reasonable attorneys’ fees and expenses, made by any third party due to or arising out of: ( 1 )use of the Services; ( 2 ) breach of these Legal Terms; ( 3 ) any breach of your representations and warranties set forth in these Legal Terms; ( 4 ) your violation of the rights of a third party, including but not limited to intellectual property rights; or ( 5 )any overt harmful act toward any other user of the Services with whom you connected via the Services. Notwithstanding the foregoing, we reserve the right, at your expense, to assume the exclusive defense and control of any matter for which you are required to indemnify us, and you agree to cooperate, at your expense, without defense of such claims. We will use reasonable efforts to notify you of any such claim, action, or proceeding which is subject to this indemnification upon becoming aware of it.
21. USER DATA
We will maintain certain data that you transmit to the Services for the purpose of managing the performance of the Services, as well as data relating to your use of the Services. Although we perform regular routine backups of data, you are solely responsible for all data that you transmit or that relates to any activity you have undertaken using the Services. You agree that we shall have no liability to you for any loss or corruption of any such data, and you hereby waive any right of action against us arising from any such loss or corruption of such data.
22. ELECTRONIC COMMUNICATIONS, TRANSACTIONS,AND SIGNATURES
Visiting the Services, sending us emails, and completing online forms constitute electronic communications. You consent to receive electronic communications, and you agree that all agreements, notices, disclosures, and other communications we provide to you electronically, via email and on the Services, satisfy any legal requirement that such communication be in writing. YOU HEREBY AGREE TO THE USE OF ELECTRONIC SIGNATURES, CONTRACTS, ORDERS, AND OTHER RECORDS, AND TO ELECTRONIC DELIVERY OF NOTICES, POLICIES, AND RECORDS OF TRANSACTIONS INITIATED OR COMPLETED BY US OR VIA THESERVICES. You hereby waive any rights or requirements under any statutes, regulations, rules, ordinances, or other laws in any jurisdiction which require original signature or delivery or retention of non-electronic records, or to payments or the granting of credits by any means other than electronic means.
23. MISCELLANEOUS
These Legal Terms and any policies or operating rules posted by us on the Services or in respect to the Services constitute the entire agreement and understanding between you and us. Our failure to exercise or enforce any right or provision of these Legal Terms shall not operate as a waiver of such right or provision. These Legal Terms operate to the fullest extent permissible by law. We may assign any or all of our rights and obligations to others at any time. We shall not be responsible or liable for any loss, damage, delay, or failure to act caused by any cause beyond our reasonable control. If any provision or part of a provision of these Legal Terms is determined to be unlawful, void, or unenforceable, that provision or part of the provision is deemed severable from these Legal Terms and does not affect the validity and enforceability of any remaining provisions. There is no joint venture, partnership, employment or agency relationship created between you and us as a result of these Legal Terms or use of the Services. You agree that these Legal Terms Will not be construed against us by virtue of having drafted them. You hereby waive any and all defenses you may have based on the electronic form of these Legal Terms and the lack of signing by the parties hereto to execute these Legal Terms.
24. CONTACT US
In order to resolve a complaint regarding the Services or to receive further information regarding use of the Services, please contact us at: Oshawa Skating Club RITSON CENTRE P.O. BOX 82516, Oshawa , Ontario L1G 7W7 Canada contactus@oshawaskating.com These terms of use were created using Termly's Terms and Conditions Generator .